GW Nexus Partners Hiring! Full Time Finance - Office Operations Executive in Federal Territory - Ricebowl

About the role

We are looking for a hands-on, all-round Finance & Office Operations Executive to independently manage the day-to-day finance function for our Malaysia entities, while also serving as the go-to person for HR administration, payroll, office operations, and IT vendor coordination. This is a broad, generalist role suited to someone who enjoys ownership across multiple areas rather than a narrow specialisation, and who values a stable, low-drama, permanent role with predictable scope and direct access to leadership. 

This role covers a structure — up to 8 entities across Malaysia, Labuan, BVI (Most entities are dormant, pending divestment for some) — with all accounting maintained in-house on a straightforward, single-line business model. It is a broad but manageable scope, well suited to someone who wants full ownership across finance and operations without high transaction volume or complexity. 

Note on scope: a portion of the finance workload (Labuan-entity related banking and tax matters) will taper off as related entities complete their divestment process. This does not affect the permanent nature of the role — responsibilities will be adjusted accordingly, with continued ownership of the broader finance, HR, and office functions described below. 

Key responsibilities

Accounts 

• Manage statutory closing, including journal entries and maintenance of supporting schedules. 
• Manage intercompany charges and clear off intercompany balances. 
• Handle XBRL reporting. 
• Manage year-end billing/invoicing. 
• Support audit matters and track key items requiring attention. 
• Keep up to date with statutory requirements, including e-invoicing and other regulatory changes. 

Taxes 

• Handle tax estimation, payments and filing. 
• Track statutory requirements, including Labuan-related matters (until related entities are sold) and other regulatory changes. 

Budget & Forecasting 

• Support preparation of budgets and forecasts (P&L). 
• Manage cash flow requirements. 

Banking & Treasury 

• Place fixed deposits for outstanding balances for Labuan entities (until all Labuan entities are sold). 
• Manage fund transfers. 
• Prepare monthly payments. 

Management Reporting 

• Prepare monthly expense and bank reports for Malaysia entities. 

Routine Reporting 

• Provide monthly progress reporting to management. 

HR Operations 

• Maintain and regularly update employee records in the HR database to ensure data accuracy and compliance. 
• Execute end-to-end monthly payroll processing. 
• Handle annual statutory company filings. 
• Oversee leave and claims administration. 

Employee Relations 

• Serve as the primary point of contact for staff inquiries regarding company policies, benefits, and HR procedures. 

Office Administration 

• Oversee office upkeep, manage all vendors including Company Secretary, and ensure a clean, professional workplace environment. 

IT Support (Vendor Coordination) 

• Act as the internal liaison for outsourced IT vendors to resolve technical issues and coordinate system support. 

What We're Looking For 

• Enjoys ownership across multiple areas rather than narrow specialisation
• Values a stable, permanent role with predictable scope
• Seeks direct access to leadership

What We Offer 

• A permanent, stable role with a clearly defined scope and direct reporting line to leadership. 
• Broad, end-to-end ownership across finance, HR, and office operations — strong exposure for someone who wants full-function experience. 
• A low-pressure, low-politics working environment with predictable hours, managing a lean group of entities. 

Small Highlight

• Existing office located in TRX, will be relocated starting from Jan 2027 (new office location TBC)