- Geylang Southeast (Singapore) Singapore
EDP Consultants Hiring! Full Time Adminstrative Assistant in Southeast (Singapore), Earn up to SGD 2,500 - Ricebowl
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Job Description
Responsibilities
Job Title: Admin Assistant
Industry:
Construction / Architectural & Structural Engineering Consultancy
Employment Type:
Full-time
Year of Experience : 0 -3 years
Job Summary
We are looking for a reliable and well-organized
Admin Assistant
to support the daily administrative and project coordination needs of our engineering firm. The successful candidate will assist with preparing quotations, claims, invoices, tender documents, project submissions, correspondence, and general office administration.
This role is ideal for someone who is detail-oriented, proactive, good with documentation, and able to coordinate smoothly with engineers, clients, consultants, contractors, and suppliers.
Key Responsibilities
Prepare quotations and supporting documents for clients.
Prepare progress claims, invoices, payment applications, and follow-up documentation.
Assist in tracking payments, outstanding claims, purchase orders, and billing records.
Collate, organize, and prepare documents for project submissions to clients, consultants, contractors, and authorities.
Assist in the preparation, compilation, and submission of documents.
Coordinate with engineers and project teams to collect required project information and supporting documents.
Maintain proper filing of project documents, drawings, quotations, invoices, claims, contracts, and correspondence.
Prepare letters, emails, meeting minutes, reports, forms, and general correspondence.
Assist with printing, scanning, binding, copying, and dispatching project documents.
Liaise with clients, contractors, consultants, suppliers, and authorities on administrative matters.
Assist in arranging meetings, appointments, site visits, and internal schedules.
Support procurement activities, including obtaining supplier quotations and preparing purchase records.
Monitor office supplies and coordinate ordering when required.
Assist with staff administrative matters such as leave records, timesheets, and attendance records.
Support document control, including recording incoming and outgoing documents.
Ensure all documents are accurate, complete, properly formatted, and submitted on time.
Perform other administrative duties as assigned by management.
Required Qualifications
Diploma, certificate, or equivalent qualification in Business Administration, Office Management, Accounting, Construction Management, or a related field.
Prior administrative experience in an engineering, construction, consultancy, or project-based environment is preferred.
Proficient in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
Basic knowledge of invoicing, claims, quotations, and tender documentation.
Good written and verbal communication skills.
Strong organizational and filing skills.
Good attention to detail and accuracy.
Able to read Architectural & Structural Drawings will be a bonus
Able to work as part of a team.
Preferred Skills
Basic understanding of engineering or construction project workflow.
Familiarity with document control procedures.
Experience using accounting, invoicing, or project management software is an advantage.
Ability to communicate professionally with clients, consultants, contractors, and suppliers.
Basic knowledge of authority submission processes is an advantage.
Personal Attributes
Organized, responsible, and reliable.
Proactive and willing to learn.
Detail-oriented and careful with documents and figures.
Able to follow instructions and complete tasks on time.
Good teamwork and communication skills.
Professional attitude when dealing with clients and external parties.
Application Statement
Interested candidates are invited to submit their CV, expected salary, and availability to
[*************]
.
Shortlisted candidates will be contacted for an interview.
EDP CONSULTANTS PTE LTD provides Professional Consultancy Services in Architectural, Civil, Structural & Geotechnical Engineering as well as Project Management for a large variety of projects in Singapore and Malaysia.
The firm was founded in 1993 with the needs in the rapid growth of the Construction Industries in the region particularly Singapore and Malaysia.
The set up of the firm is assured to provide a full & competence consultancy services to all kinds of engineering works of its clients. Every project is handled with care and with the personal attention of the principals of the firm. In most projects, there are difficult problems, which may be related to planning, design, submission, supervision, co-ordination or construction, the firm can provide assistance to resolve or reduce these problems.
Industry:
Construction / Architectural & Structural Engineering Consultancy
Employment Type:
Full-time
Year of Experience : 0 -3 years
Job Summary
We are looking for a reliable and well-organized
Admin Assistant
to support the daily administrative and project coordination needs of our engineering firm. The successful candidate will assist with preparing quotations, claims, invoices, tender documents, project submissions, correspondence, and general office administration.
This role is ideal for someone who is detail-oriented, proactive, good with documentation, and able to coordinate smoothly with engineers, clients, consultants, contractors, and suppliers.
Key Responsibilities
Prepare quotations and supporting documents for clients.
Prepare progress claims, invoices, payment applications, and follow-up documentation.
Assist in tracking payments, outstanding claims, purchase orders, and billing records.
Collate, organize, and prepare documents for project submissions to clients, consultants, contractors, and authorities.
Assist in the preparation, compilation, and submission of documents.
Coordinate with engineers and project teams to collect required project information and supporting documents.
Maintain proper filing of project documents, drawings, quotations, invoices, claims, contracts, and correspondence.
Prepare letters, emails, meeting minutes, reports, forms, and general correspondence.
Assist with printing, scanning, binding, copying, and dispatching project documents.
Liaise with clients, contractors, consultants, suppliers, and authorities on administrative matters.
Assist in arranging meetings, appointments, site visits, and internal schedules.
Support procurement activities, including obtaining supplier quotations and preparing purchase records.
Monitor office supplies and coordinate ordering when required.
Assist with staff administrative matters such as leave records, timesheets, and attendance records.
Support document control, including recording incoming and outgoing documents.
Ensure all documents are accurate, complete, properly formatted, and submitted on time.
Perform other administrative duties as assigned by management.
Required Qualifications
Diploma, certificate, or equivalent qualification in Business Administration, Office Management, Accounting, Construction Management, or a related field.
Prior administrative experience in an engineering, construction, consultancy, or project-based environment is preferred.
Proficient in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
Basic knowledge of invoicing, claims, quotations, and tender documentation.
Good written and verbal communication skills.
Strong organizational and filing skills.
Good attention to detail and accuracy.
Able to read Architectural & Structural Drawings will be a bonus
Able to work as part of a team.
Preferred Skills
Basic understanding of engineering or construction project workflow.
Familiarity with document control procedures.
Experience using accounting, invoicing, or project management software is an advantage.
Ability to communicate professionally with clients, consultants, contractors, and suppliers.
Basic knowledge of authority submission processes is an advantage.
Personal Attributes
Organized, responsible, and reliable.
Proactive and willing to learn.
Detail-oriented and careful with documents and figures.
Able to follow instructions and complete tasks on time.
Good teamwork and communication skills.
Professional attitude when dealing with clients and external parties.
Application Statement
Interested candidates are invited to submit their CV, expected salary, and availability to
[*************]
.
Shortlisted candidates will be contacted for an interview.
EDP CONSULTANTS PTE LTD provides Professional Consultancy Services in Architectural, Civil, Structural & Geotechnical Engineering as well as Project Management for a large variety of projects in Singapore and Malaysia.
The firm was founded in 1993 with the needs in the rapid growth of the Construction Industries in the region particularly Singapore and Malaysia.
The set up of the firm is assured to provide a full & competence consultancy services to all kinds of engineering works of its clients. Every project is handled with care and with the personal attention of the principals of the firm. In most projects, there are difficult problems, which may be related to planning, design, submission, supervision, co-ordination or construction, the firm can provide assistance to resolve or reduce these problems.
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