KOPETRO Trading & Services Sdn. Bhd, KOPETRO - Wilayah Pantai Timur, (Kerteh, Terengganu - Gebeng, Pahang) Hiring! Full Time TECHNICAL CLERK - ADMIN in Federal Territory, Earn up to MYR 3,000 - Ricebowl

JOB SUMMARY

We are seeking an experienced and detail-oriented Technical Clerk / Admin to provide administrative and documentation support to the maintenance team within an oil & gas / petrochemical plant environment.

The successful candidate will be responsible for managing and controlling technical documentation, maintenance records, reports, work order documentation, invoices, claims and payment-related documents. The role requires close coordination with Management, Finance, technical teams, engineers and contractors to ensure accurate, timely and properly controlled documentation.

KEY RESPONSIBILITIES

• Manage, organize and maintain technical documentation, maintenance records, reports and related project documents.
• Support the maintenance team in maintaining accurate records for preventive, corrective and breakdown maintenance activities.
• Assist in tracking and updating maintenance work orders and related activities using SAP ECC6 / SAP PM.
• Ensure maintenance documentation, records and submissions are complete, accurate and properly filed.
• Prepare, compile and submit technical reports, maintenance reports, supporting documents and other required documentation.
• Assist in monitoring and tracking maintenance activities, schedules, performance and reliability-related data.
• Coordinate document submissions between the maintenance team, Management, Finance, technical teams and contractors.
• Manage and process invoices, claims, payment documents and supporting documentation in accordance with Company requirements.
• Verify invoice and claim documents for completeness, accuracy, supporting records and relevant cost information.
• Assist with cost tracking and documentation related to maintenance activities and contractor services.
• Maintain proper records of invoices, claims, purchase documents, work orders and payment status.
• Utilize GEP SMART and other relevant systems for document processing, procurement/contractor-related documentation and administrative activities.
• Prepare and maintain spreadsheets, trackers and databases using Microsoft Excel.
• Prepare letters, reports, minutes, forms and other documentation using Microsoft Word.
• Prepare presentations and supporting materials using Microsoft PowerPoint, where required.
• Assist in compiling data and preparing reports for management review and meetings.
• Support the preparation and coordination of Toolbox Session documentation and records.
• Ensure documents are properly controlled, updated, retrievable and maintained in accordance with Company procedures.
• Maintain confidentiality and exercise a high level of integrity when handling Company information, costs and sensitive documents.
• Ensure all documentation complies with Company standards, safety requirements and audit expectations.
• Follow up with relevant personnel and contractors to ensure required documents are submitted within the stipulated timeframe.
• Provide general administrative and coordination support to the maintenance team.
• Perform other duties as assigned by the supervisor or management.

REQUIREMENTS

• Minimum 5 years of relevant working experience in the related industry, or as required by the Company.
• Possess a Diploma in Science, Engineering, Technology or related discipline, or Certificate from INSTEP.
• Experience in SAP ECC6 is required.
• Familiar with SAP Plant Maintenance (SAP PM) and maintenance work order processes.
• Familiar with GEP SMART.
• Proficient in Microsoft Office, including:
• MS Word
• MS Excel
• MS PowerPoint
• Experience in managing and processing invoices, claims and payment-related documentation.
• Good understanding of document control, record keeping and administrative processes.
• Familiar with maintenance documentation and workflows, preferably within an industrial plant, oil & gas, petrochemical or engineering environment.
• Familiar with Toolbox Sessions and related documentation/records.
• Efficient in report writing and computer applications.
• Strong attention to detail, particularly when dealing with costs, invoices, claims and Company-related documentation.
• Able to work under pressure and complete assigned tasks within the required timeframe.
• Able to work and coordinate effectively with Management, Finance, technical teams, engineers and contractors.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• High level of integrity, confidentiality and professionalism when handling sensitive Company information and documents.
• Proactive, responsible and able to work independently as well as part of a team.

MINIMUM QUALIFICATION & EXPERIENCE

• Minimum 5 years of relevant working experience in a related industry, as required by the Company.
• Diploma in Science / Engineering / Technology or equivalent qualification.
• Certificate from INSTEP will also be considered.
• Hands-on experience with SAP ECC6 / SAP PM.
• Familiarity with GEP SMART.
• Experience in technical administration, maintenance documentation, invoice processing, claims and payment documentation.
• Experience in an oil & gas / petrochemical / refinery / industrial plant maintenance environment is highly preferred.

CORE COMPETENCIES

• Technical Documentation & Document Control
• SAP ECC6 / SAP PM
• GEP SMART
• Maintenance Records Management
• Invoice & Claim Processing
• Payment Documentation
• Cost & Document Verification
• Report Writing
• Microsoft Word, Excel & PowerPoint
• Maintenance Work Order Tracking
• Data Entry & Record Keeping
• Toolbox Session Documentation
• Contractor Coordination
• Management & Finance Coordination
• Attention to Detail
• Confidentiality & Integrity
• Time Management
• Communication & Teamwork

Pay: RM2,000.00 - RM3,000.00 per month

Work Location: In person