Shyan Trading Hiring! Full Time Sales Admin Assistant in Selangor, Earn up to MYR 2,500 - Ricebowl

Sales Admin Assistant

Job Summary

The Sales Admin Assistant provides administrative and operational support to the Sales Coordinator by ensuring smooth daily sales operations, maintaining accurate documentation, preparing reports, coordinating with internal departments, and supporting promotional activities.

Key Responsibilities

Sales Administration

• Assist in preparing and updating weekly sales reports.
• Prepare promoter letters, reports, and other sales-related documents.
• Update and maintain company price lists, catalogues, balance orders, and stock cards.
• Assist in processing equipment requests from the sales team.
• Calculate sales incentives and prepare reports for reward claims.
• Maintain records of sampling expenses and promotional activities.

Documentation & Reporting

• Maintain proper filing systems for Sales and Key Account documents.
• Prepare quotations, delivery orders (DO), and other sales documentation.
• Compile monthly replenishment reports.
• Prepare yearly sales reports by area, category, and sales percentage.
• Organize and maintain sales records for easy retrieval.

Coordination

• Coordinate with Warehouse regarding stock availability and expired products.
• Arrange orders for sampling materials and promotional tools.
• Monitor replenishment of sampling tools and promotional materials.
• Coordinate the return of promotional equipment and display materials after events.
• Liaise with transporters and internal departments to ensure smooth operations.

Administrative Support

• Arrange meetings, including online meetings (Zoom/Teams).
• Assist with customer complaints by documenting cases and escalating them to the Sales Coordinator.
• Support sponsorship arrangements and other marketing administrative activities.
• Perform any other administrative duties assigned by the Sales Coordinator or Management.

Qualifications

• Minimum SPM / Diploma in Business Administration, Marketing, or related field
• Fresh graduates are encouraged to apply
• Proficient in Microsoft Excel, Word, and basic reporting tools
• Good organizational and administrative skills
• Strong attention to detail and accuracy
• Good communication and coordination skills
• Able to work independently and in a team
• Willing to handle documentation, reporting, and coordination tasks
• Able to multitask and work in a fast-paced environment

Job Type: Contract

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person