ZUS COFFEE Hiring! Full Time Facilities Admin in Selangor - Ricebowl

Qualifications and Requirements:

• Diploma / Degree in Business Administration, Operations, Supply Chain, Facilities Management or a related field.
• Minimum 3–5 years of relevant experience in maintenance administration, procurement, inventory, facilities or operations support.
• Preferably in F&B/retail industry.
• Good analytical and numerical skills.
• Proficient in Microsoft; experience with reporting or dashboard tools in Lark is an advantage.
• Good understanding of inventory management and purchasing processes.

a Necessity, not a Luxury

Position Responsibilities

• Maintenance Data Analysis & Reporting
• Maintain and consolidate maintenance-related data, including breakdowns, spare parts usage and maintenance costs.
• Analyze maintenance data and identify trends, recurring issues and areas for improvement.
• Prepare regular maintenance reports, dashboards and summaries for management review.
• Ensure maintenance records and databases are accurate and updated on a timely basis. Spare Parts & Inventory Management
• Monitor spare parts consumption and inventory levels.
• Prepare spare-parts forecasts based on historical usage, maintenance requirements and upcoming demand.
• Coordinate spare-parts ordering and replenishment to ensure sufficient stock availability.
• Work with suppliers / vendors to follow up on quotations, orders and delivery status.
• Maintain accurate records of spare-parts purchases, stock movements and usage.
• Identify slow-moving, excess or critical spare parts and highlight them to the Maintenance team
• Vendors Invoices & Claim • Assist with checking and processing vendor invoices and maintenance-related claims.
• Verify invoices against purchase orders, work orders, quotations and supporting documents.
• Provide administrative support to the Maintenance team.
• Assist in preparing purchase requests, purchase orders and related documentation.
• Conduct monthly stock take of maintenance spare parts and inventory when required.