BDO UNIBANK, INC. (SINGAPORE BRANCH) Hiring! Full Time Administrative Assistant in Central Region (Singapore), Earn up to SGD 7,000 - Ricebowl

Job Summary

This role supports the Head/s by coordinating and managing all administrative tasks for the department/unit, including document preparation, meeting coordination, correspondence handling, and assisting with operations-related duties assigned by the Chief Executive.

Responsibilities

Serve as the central liaison and point of contact for the department, business unit, or office

Prepare, edit, and encode documents and presentation materials as requested by the Chief Executive

Monitor and track submission of MIS reports from various units to ensure timely delivery

Schedule and coordinate appointments and meetings, including arranging venues, equipment, logistics, and refreshments

Manage all incoming and outgoing correspondences by drafting, finalizing, sorting, distributing, recording, and releasing memos and documents

Assist with HR-related administrative tasks to support department operations

Process requisitions for supplies and company giveaways efficiently

Prepare and distribute company-related materials for the unit as needed

Perform photocopying and faxing of documents upon request

Handle all incoming and outgoing telephone calls professionally

Receive, screen, and assist visitors to maintain a welcoming office environment

Monitor and track phone expenses to support budget management

Record and manage notices of absence from department/unit employees

Organize and maintain the office filing system to ensure easy retrieval of documents

Schedule employee leaves and coordinate duty handovers during absences

Support routine branch operations tasks to maintain smooth workflow

Perform other related duties as assigned to support department and executive needs