SKA TECHNO ENGINEERING PTE. LTD. Hiring! Full Time ADMINISTRATIVE ASSISTANT in North Region (Singapore), Earn up to SGD 6,500 - Ricebowl

Job Summary

Support daily company operations by managing administrative tasks, coordinating project documentation, and liaising with clients and suppliers to ensure smooth project progress and compliance in renovation and fire protection works.

Responsibilities

Perform administrative and clerical duties to support daily company operations efficiently

Prepare, organise, maintain, and update company records including quotations, invoices, purchase orders, and correspondence to ensure accuracy and accessibility

Assist in preparing and maintaining project documentation for renovation and fire protection works to support project management

Coordinate with clients, suppliers, subcontractors, and site personnel to resolve administrative matters and facilitate communication

Draft documents, forms, reports, letters, and other correspondence as required by management to support business needs

Track project schedules, work progress, delivery arrangements, and outstanding documentation to ensure timely completion

Maintain filing systems for company, project, employee, supplier, and customer records to ensure proper record keeping

Assist with processing purchase orders, delivery orders, invoices, and supporting documents to facilitate procurement and payments

Handle incoming calls, emails, and general enquiries, directing them to appropriate personnel to maintain effective communication

Support management and project teams with meeting arrangements, appointments, and administrative coordination to enhance workflow

Maintain attendance records and assist with employee and manpower documentation to support HR functions

Assist with BCA-related, project, and compliance documentation to ensure regulatory adherence

Liaise with suppliers and subcontractors to obtain quotations, delivery information, and supporting documents to support procurement processes

Perform data entry and maintain accurate records using Microsoft Office and relevant software to ensure data integrity

Assist in preparing monthly administrative and project reports to provide management with timely updates

Perform other administrative duties as assigned by management to support operational needs

Preferred competencies and qualifications

Diploma or equivalent qualification in Business Administration, Office Administration, Management, or related field

Experience in administrative roles within construction, renovation, engineering, or building services industries is advantageous

Proficient in Microsoft Office applications, especially Word and Excel

Strong written and verbal communication skills to facilitate effective coordination

Strong organisational and time-management skills to manage multiple tasks efficiently

Ability to maintain accurate records and handle confidential information appropriately

Ability to communicate and coordinate effectively with clients, suppliers, subcontractors, and internal staff

Responsible, organised, detail-oriented, and eager to learn

Ability to work independently and collaboratively as part of a team

Experience in Singapore construction or engineering administration is an advantage