New Life Community Services Hiring! Full Time Senior Administrator in North Region (Singapore) - Ricebowl

New Life Preschool Services is a childcare with a difference. We cherish and nurture every child to become a happy, confident learner with strong character values. We believe that each child is a unique individual who grows and develops skills through exploring within an educational and play-based curriculum.

We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Admin Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Location: 1 Woodlands Road, The Tennery (Junction10), #04-02 (S) 677899

Key Responsibilities:

Invoicing and Billing

• Support monthly billing for student fees.
• Assist in billing for enrichment programs, field trips, uniforms, etc.
• Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.
• Manage refund processes and documentation.
• Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

• Collate outstanding payment data from the Finance team.
• Send reminders to parents regarding overdue fees.
• Assist in processing late fee adjustments.

Fund Tracking for Events

• Monitor incoming funds for events and special purposes.
• Generate receipts for incoming funds.
• Create and maintain attendance name lists for event participants
• Generate statement of account for events/fieldtrips etc.

Petty Cash Support

• Collate receipts and consolidate in a report
• Submit report to Finance for claim

Procurement Administration

• Assist in creating new vendor profiles.
• Prepare and submit Purchase Requests (PR).
• Process and submit invoices and supporting documents for payment.
• Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

• Maintain and update records in the ECDA CMS system as required.
• Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements:

• Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.
• At least 2 years of administrative experience in childcare industry preferred.
• Service-oriented with strong interpersonal and communication skills.
• Strong team player who is adaptable to changes
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiarity with finance systems and ECDA CMS is an advantage.