JLL Hiring! Full Time Business Support, Events in - Ricebowl

Event Coordination

i Respond to event requisition from organizers

ii Collate event logistics requirements

iii Confirm event booking

iv Update event calendar

Conduct daily checks

Event spaces setup in accordance with event booking requests and specification

i. Recreation Area

ii. Auditorium

iii. Hexagon

Event operations

Before events:

i. Ensure Event Schedule is updated at the end of every week (Friday), and flashed on Reception TV start of every week (Monday)

ii. Ensure space is available before committing

iii. Finalise event details and requirements with organiser

iv. Ensure sufficient manpower, operating equipment and/or furniture

v. Create event visual for reception counter screen

During events:

i. Be point of contact for organisers and assist with any queries and/or requests

After events:

i. Prepare table/seating setup for next event

ii. Reset table/seating setup for next day (ongoing event)

iii. Send out Type Form survey to organiser(s) for feedback

iv. Update event trackers/statistics

Site Visits

i Liaise with requestor

ii Liaise with vendors/contractors

Ad-hoc Services

i Repair/Maintenance works – assist with repairs/replacement/maintenance of furniture and fixtures, and operating equipment

ii Audio/Visual – assist with AV setup and/or troubleshooting in absence of AV technician