- Singapore
S & D CONTRACTOR PTE. LTD. Hiring! Full Time Safety Admin in , Earn up to SGD 3,500 - Ricebowl
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Job Description
Responsibilities
Safety Administration & Documentation
- Provide day-to-day administrative support to theSafety/EHS team.
- Maintain accurate and up-to-date safety records,reports, permits, certifications, incident reports, and Safety Data Sheets(SDS).
- Ensure proper filing, storage, and retrieval ofsafety-related documents, both physical and digital.
- Compile and prepare documentation for audits,inspections, regulatory submissions, and compliance reporting.
- Prepare meeting agendas, record meeting minutes,and distribute meeting notes.
- Maintain confidentiality of sensitive safety,employee, and incident-related information.
- Assist in incident investigation processes bycoordinating documentation and follow-up actions.
- Prepare safety communications, newsletters,alerts, and bulletin board updates.
- Coordinate and schedule safety meetings,training sessions, safety campaigns, and safety events.
- Conduct safety orientation programs for newemployees.
- Track employee certifications and competencies,including WSH, First Aid, Fire Safety, and other mandatory qualifications.
- Monitor facility, equipment, and statutorylicences and certifications to ensure timely renewals.
- Develop and maintain user guides, trainingmaterials, and standard operating procedures related to safety systems.
- Administer safety-related digital platforms,including but not limited to Electronic Permit-to-Work (EPTW), Novade, Hubble,and other safety management systems.
- Provide end-to-end user support, onboarding,troubleshooting, and account management for system users.
- Monitor system utilization and user engagement,identifying and addressing recurring issues.
- Act as the primary internal point of contact forsafety system functionality and support.
- Liaise with external vendors and technical teamsto resolve issues, implement enhancements, and test new features.
- Track system performance indicators and generateperiodic reports for management review.
- Lead the digitalisation of safety documents,forms, records, and reports.
- Ensure accuracy, completeness, and compliance ofdigitized records.
- Identify opportunities to improve administrativeprocesses and system efficiency.
- Provide recommendations for enhancing safetymanagement systems and workflows.
- Support continuous improvement initiativeswithin the Safety/EHS Department.
- Handle incoming and outgoing communications,including emails, telephone calls, and correspondence.
- Prepare reports, presentations, and departmentalsummaries as required.
- Support departmental projects and specialassignments.
- Perform any other duties assigned by managementto support departmental and organizational objectives.
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