Go Genie Hiring! Full Time CEO Assistant - HR support in , Earn up to SGD 3,500 - Ricebowl

KEY RESPONSIBILITIES

CEO & Executive Support (~60%)

• Manage the CEO's calendar, appointments, and daily schedule, proactively resolving conflicts and prioritising his time.

• Coordinate all travel arrangements — flights, accommodation, visas — for the CEO's regular trips between Singapore, Vietnam, and other regional offices.

• Be prepared to travel overseas with or on behalf of the CEO for client meetings, partner visits, and business trips as needed, including on short notice.

• Prepare for and accompany the CEO to meetings and conferences as needed; take minutes and produce clear, actionable summaries (including using AI meeting-transcription tools).

• Screen and manage the CEO's correspondence, email, and incoming requests, responding or escalating based on the CEO's priorities.

• Handle confidential and sensitive information (contracts, payment approvals, corporate documents) with discretion.

• Liaise with internal and external stakeholders — vendors, partners, building management — on the CEO's behalf.

• Support ad-hoc projects and administrative matters as directed by the CEO.

Human Resources (~40%)

• Manage end-to-end recruitment for the Singapore office — job postings, sourcing, screening, interview coordination, offer negotiation, and onboarding.

• Process monthly payroll accurately and on time, including CPF contributions, allowances, overtime, and deductions.

• Maintain accurate employee records, HR databases, and personnel documentation.

• Handle employee relations matters — queries, disputes, disciplinary matters — with professionalism and confidentiality.

• Develop and maintain HR policies and the employee handbook, keeping them aligned with MOM guidelines.

Office Administration & Culture

• Oversee day-to-day office operations, including procurement, vendor management, and facility upkeep.

• Plan and execute team-building activities, company events, and employee engagement initiatives

• Drive employee engagement and morale-boosting initiatives — e.g. birthday/anniversary celebrations, recognition programme, casual team activities

• Support HR and administrative budget tracking and reporting.

QUALIFICATIONS & REQUIREMENTS

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.

• At least 2–3 years of experience in HR generalist work, executive/administrative support, or a combination of both.

• Prior experience directly supporting a senior leader (CEO, Director, COO) — e.g. calendar, travel, meeting support — is highly advantageous.

• Willing and able to travel overseas with the CEO as needed (e.g. to Vietnam or other regional markets) for client and partner meetings; must hold a valid passport.

• Hands-on experience with Singapore payroll processing, CPF administration, and work pass applications (EP/S Pass/WP) is highly advantageous.

• Excellent written and verbal communication — able to represent the CEO professionally with internal and external stakeholders.

WHAT WE OFFER

• Competitive salary with annual performance-based review.

• A clear, structured career development path, with the opportunity to take on greater scope and responsibility as you grow with the company and as the Singapore office expands.

• Direct, close working relationship with the CEO and visibility into company-wide strategy and operations — not just one department.

• Annual leave, medical leave, and all statutory entitlements in accordance with the Singapore Employment Act.

• A young, collaborative team building a fast-growing logistics-tech company across Southeast Asia.

HOW TO APPLY

Email: *************

Subject: FULL NAME_CA-Full name

Pay: From $3,500.00 per month

Work Location: In person