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ELSA Hiring! Full Time Technical Clerk - Admin (Johor) in Johor - Ricebowl

Technical Clerk - Admin (Johor)

ELSA

Full Time

Johor Bahru, Johor

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Working Location

  • Johor Bahru Johor Malaysia

Job Description

Responsibilities

Position : Technical Clerk / Admin

Industry : Oil & Gas

Location : Johor

Employment : Contract

Scope of Works:

  • Provide administrative and documentation support to the maintenance team, including managing technical documents, reports, maintenance records, and work orders.
  • Maintain accurate records and data for preventive and corrective maintenance activities, including work order tracking through SAP PM.
  • Support day-to-day maintenance operations by assisting with activity scheduling, report preparation, performance tracking, and reliability data compilation.
  • Coordinate document submissions and ensure maintenance records and technical documentation comply with company standards, safety requirements, and audit expectations.
  • Process and manage invoices, claims, payment documentation, and other relevant supporting documents.
  • Coordinate with Management, Finance, Technical Teams, COMPANY personnel, and Contractors to ensure timely submission and proper documentation flow.
  • Support engineers and contractors with accurate record-keeping and information management.
  • Ensure all cost-related and technical documentation is accurate, complete, and properly maintained.
  • Handle confidential company information and documentation with a high level of integrity and discretion.


Qualifications & Requirements:

  • Diploma or equivalent qualification in Business Administration, Technical Administration, Engineering, or a related field.
  • Minimum five (5) of years experience.
  • Experience with SAP ECC6 is required; familiarity with GEP SMART is an advantage.
  • Proficient in Microsoft Office, particularly MS Word, Excel, and PowerPoint.
  • Experience in invoice processing, claims, payment documentation, and related administrative processes.
  • Basic understanding of maintenance workflows, preferably within an industrial, plant, or Oil & Gas environment.
  • Experience working with Management, Finance, Technical Teams, COMPANY personnel, and Contractors.
  • Strong attention to detail, particularly when handling cost-related and technical documentation.
  • Able to work under pressure and manage tasks within the required deadlines and timeframe.
  • Strong organizational, coordination, and documentation skills.
  • High level of integrity and confidentiality when handling company information and documents.


Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

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