- Ang Mo Kio North-east Region (Singapore) Singapore
SCANCEM MATERIALS (SINGAPORE) PTE LTD Hiring! Full Time Accounts and Administration Executive in North-east Region (Singapore), Earn up to SGD 4,200 - Ricebowl
Accounts and Administration Executive
SCANCEM MATERIALS (SINGAPORE) PTE LTD
Share
Save
Working Location
Job Description
Responsibilities
Job Description – Accounts & Administration Executive
Job Title:
Accounts & Administration Executive
Department:
Finance & Administration
Reporting To:
Finance Manager / Managing Director
Location:
Singapore
Employment Type:
Full-time
Job Summary
We are looking for a responsible and detail-oriented
Accounts & Administration Executive
to manage the company’s day-to-day accounting and administrative functions. The role will be responsible for maintaining accurate financial records, handling accounts payable and receivable, assisting with month-end closing and financial reporting, as well as managing general office administration.
Key Responsibilities
1. Accounting & Finance
Handle day-to-day accounting transactions and maintain accurate accounting records.
Manage
accounts payable (AP)
and
accounts receivable (AR)
.
Prepare invoices, credit notes, payment vouchers and receipts.
Process supplier invoices and arrange payments.
Monitor customer outstanding balances and follow up on overdue accounts.
Perform bank, supplier and customer reconciliations.
Maintain proper filing of accounting documents and supporting records.
Assist with monthly and year-end closing of accounts.
Prepare monthly management reports and financial schedules.
Assist in cash-flow monitoring and preparation of payment forecasts.
Maintain fixed asset and other accounting schedules where applicable.
Liaise with auditors, tax agents, company secretary and other external parties when required.
Assist in
GST reporting and compliance
.
Ensure accounting records comply with company policies and applicable Singapore requirements.
2. Payroll & HR Administration
Prepare monthly payroll and related payroll reports.
Process CPF contributions and other statutory payments.
Maintain employee records and leave records.
Assist with employee onboarding and offboarding documentation.
Prepare employment-related administrative documents where required.
Liaise with relevant authorities on employment administration matters.
3. General Administration
Manage day-to-day office administrative matters.
Handle correspondence, documentation and filing.
Maintain office supplies and coordinate purchases.
Assist with procurement and supplier coordination.
Arrange meetings, appointments and company administrative matters.
Maintain proper records of contracts, insurance, licences and other company documents.
Provide administrative support to management and other departments.
4. Banking & Cash Management
Prepare bank payment instructions and online banking transactions.
Monitor company bank balances and cash flow.
Perform monthly bank reconciliations.
Liaise with banks on routine banking matters.
Assist management in monitoring foreign currency transactions where applicable.
5. Other Responsibilities
Support management with ad-hoc financial and administrative assignments.
Assist in preparing information required for tenders, quotations and business analysis.
Work closely with sales, operations, purchasing and management to ensure smooth financial and administrative processes.
Identify opportunities to improve accounting and administrative procedures.
Requirements
Diploma or Degree in
Accounting, Finance, Business Administration
or related discipline.
3–5 years of relevant accounting and administrative experience
preferred.
Experience in handling AP, AR, bank reconciliation and general accounting.
Experience with accounting software such as
Xero, QuickBooks, MYOB, SAP or similar
.
Good working knowledge of Microsoft Excel.
Knowledge of Singapore
GST, CPF and basic statutory requirements
.
Good command of written and spoken English.
Strong attention to detail and accuracy.
Good organisational and time-management skills.
Able to work independently and meet deadlines.
Mature, responsible and trustworthy, particularly in handling confidential financial information.
Preferred Qualifications
The following would be an advantage:
Experience in handling
full sets of accounts
.
Experience with Singapore GST.
Experience in payroll and CPF administration.
Experience dealing with auditors and tax agents.
Experience in a trading, manufacturing, construction or engineering-related company.
Knowledge of
import/export transactions, foreign currencies and inventory accounting
.
Strong Excel skills, including Pivot Tables, SUMIF/SUMIFS and VLOOKUP/XLOOKUP.
Key Performance Indicators (KPIs)
The successful candidate should be able to:
Maintain accurate and up-to-date accounting records.
Ensure supplier invoices and customer receipts are processed promptly.
Minimise overdue customer accounts.
Complete monthly reconciliations accurately and on time.
Submit payroll, CPF and GST-related matters within required deadlines.
Maintain proper documentation and filing.
Provide timely and accurate financial information to management.
Improve efficiency of accounting and administrative processes.
Job Title:
Accounts & Administration Executive
Department:
Finance & Administration
Reporting To:
Finance Manager / Managing Director
Location:
Singapore
Employment Type:
Full-time
Job Summary
We are looking for a responsible and detail-oriented
Accounts & Administration Executive
to manage the company’s day-to-day accounting and administrative functions. The role will be responsible for maintaining accurate financial records, handling accounts payable and receivable, assisting with month-end closing and financial reporting, as well as managing general office administration.
Key Responsibilities
1. Accounting & Finance
Handle day-to-day accounting transactions and maintain accurate accounting records.
Manage
accounts payable (AP)
and
accounts receivable (AR)
.
Prepare invoices, credit notes, payment vouchers and receipts.
Process supplier invoices and arrange payments.
Monitor customer outstanding balances and follow up on overdue accounts.
Perform bank, supplier and customer reconciliations.
Maintain proper filing of accounting documents and supporting records.
Assist with monthly and year-end closing of accounts.
Prepare monthly management reports and financial schedules.
Assist in cash-flow monitoring and preparation of payment forecasts.
Maintain fixed asset and other accounting schedules where applicable.
Liaise with auditors, tax agents, company secretary and other external parties when required.
Assist in
GST reporting and compliance
.
Ensure accounting records comply with company policies and applicable Singapore requirements.
2. Payroll & HR Administration
Prepare monthly payroll and related payroll reports.
Process CPF contributions and other statutory payments.
Maintain employee records and leave records.
Assist with employee onboarding and offboarding documentation.
Prepare employment-related administrative documents where required.
Liaise with relevant authorities on employment administration matters.
3. General Administration
Manage day-to-day office administrative matters.
Handle correspondence, documentation and filing.
Maintain office supplies and coordinate purchases.
Assist with procurement and supplier coordination.
Arrange meetings, appointments and company administrative matters.
Maintain proper records of contracts, insurance, licences and other company documents.
Provide administrative support to management and other departments.
4. Banking & Cash Management
Prepare bank payment instructions and online banking transactions.
Monitor company bank balances and cash flow.
Perform monthly bank reconciliations.
Liaise with banks on routine banking matters.
Assist management in monitoring foreign currency transactions where applicable.
5. Other Responsibilities
Support management with ad-hoc financial and administrative assignments.
Assist in preparing information required for tenders, quotations and business analysis.
Work closely with sales, operations, purchasing and management to ensure smooth financial and administrative processes.
Identify opportunities to improve accounting and administrative procedures.
Requirements
Diploma or Degree in
Accounting, Finance, Business Administration
or related discipline.
3–5 years of relevant accounting and administrative experience
preferred.
Experience in handling AP, AR, bank reconciliation and general accounting.
Experience with accounting software such as
Xero, QuickBooks, MYOB, SAP or similar
.
Good working knowledge of Microsoft Excel.
Knowledge of Singapore
GST, CPF and basic statutory requirements
.
Good command of written and spoken English.
Strong attention to detail and accuracy.
Good organisational and time-management skills.
Able to work independently and meet deadlines.
Mature, responsible and trustworthy, particularly in handling confidential financial information.
Preferred Qualifications
The following would be an advantage:
Experience in handling
full sets of accounts
.
Experience with Singapore GST.
Experience in payroll and CPF administration.
Experience dealing with auditors and tax agents.
Experience in a trading, manufacturing, construction or engineering-related company.
Knowledge of
import/export transactions, foreign currencies and inventory accounting
.
Strong Excel skills, including Pivot Tables, SUMIF/SUMIFS and VLOOKUP/XLOOKUP.
Key Performance Indicators (KPIs)
The successful candidate should be able to:
Maintain accurate and up-to-date accounting records.
Ensure supplier invoices and customer receipts are processed promptly.
Minimise overdue customer accounts.
Complete monthly reconciliations accurately and on time.
Submit payroll, CPF and GST-related matters within required deadlines.
Maintain proper documentation and filing.
Provide timely and accurate financial information to management.
Improve efficiency of accounting and administrative processes.
Important Information
Never provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report this Job ad.
Learn More