- Bedok East Region (Singapore) Singapore
VFI FOOD PTE. LTD. Hiring! Full Time Export Import Coordinator in East Region (Singapore), Earn up to SGD 3,200 - Ricebowl
Export Import Coordinator
VFI FOOD PTE. LTD.
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Job Description
Responsibilities
Export & Import Coordinator to support the day-to-day coordination of import and export shipments, shipping documentation and logistics arrangements. The role will work closely with suppliers, customers, freight forwarders, shipping lines, customs agents, warehouse, production, procurement and sales teams to ensure shipments are processed accurately and delivered on time.
Key Responsibilities
Coordinate day-to-day export import shipments, including shipment bookings, documentation, delivery arrangements and shipment tracking.
Prepare, verify and maintain import/export and shipping documents, including commercial invoices, packing lists, Bills of Lading/Air Waybills, Certificates of Origin and other relevant documents.
Coordinate with freight forwarders, shipping lines, customs agents, transporters, suppliers and customers on shipment arrangements and documentation requirements.
Assist with preparation and submission of Singapore Customs / TradeNet declarations, permits and related documentation, where required.
Liaise with warehouse and production teams to coordinate cargo availability, container loading, delivery and collection schedules.
Monitor shipment status and proactively follow up on delays, documentation issues, delivery arrangements and other exceptions.
Maintain accurate shipment records, filing and tracking of import/export documentation for audit and reference purposes.
Check freight and logistics-related invoices against agreed rates, shipment details and supporting documents before submission for payment.
Coordinate with internal departments to ensure timely availability of goods, shipping documents and required approvals.
Support inventory and shipment-related data updates in the ERP/WMS or relevant logistics systems.
Ensure import/export activities are carried out in accordance with company procedures and applicable customs, trade and food-related requirements.
Prepare routine shipment reports and provide updates on shipment status and outstanding matters.
Perform other logistics, import/export and administrative duties as assigned by the supervisor.
Requirements
Diploma in Logistics, Supply Chain Management, Business, International Trade or a related discipline.
1–4 years of relevant experience in import/export, shipping, logistics coordination or supply chain operations.
Experience in import/export documentation, freight coordination and shipment tracking.
Familiarity with Singapore Customs, TradeNet and import/export procedures will be an advantage.
Experience in food manufacturing, FMCG, food trading or a related industry will be an advantage.
Familiarity with SFA requirements, food import permits or controlled food products will be an advantage.
Proficient in Microsoft Office, particularly Excel, with experience in ERP, WMS or logistics systems preferred.
Good organisational and follow-up skills, with strong attention to detail and accuracy.
Able to coordinate effectively with internal departments and external logistics partners.
Able to work independently, prioritise tasks and manage multiple shipments or deadlines.
Good communication and interpersonal skills.
Proficiency in written and spoken English, with proficiency in an additional language considered an advantage where required for effective communication with customers, suppliers, or business counterparts.
VFI Food Pte Ltd specialises in halal production and export. Committed to delivering high-quality, innovative food solutions to global markets. As a FSSC 22000-certified company, we adhere to the highest international food safety standards, ensuring that our products meet the stringent requirements of both local and overseas markets.
With a strong manufacturing foundation and export expertise, we provide a wide range of customized food solutions, including soups, sauces, stocks, pastes, and ready-to-eat products, catering to airlines, foodservice providers, and retail brands worldwide. Our dedicated R&D team works closely with clients to develop tailor-made recipes and specialty food items, ensuring quality, consistency, and scalability in production.
Beyond food production, VFI Food Pte Ltd also leads special projects, collaborating with industry partners to innovate new food concepts, optimize manufacturing processes, and enhance sustainability efforts. By leveraging cutting-edge technology and strategic partnerships, we are positioned as a trusted partner for businesses looking to expand their global food supply chain with safe, high-quality, and customized food solutions.
At VFI Food Pte Ltd, we don’t just produce food – we create a culinary excellence experience for our customers.
Key Responsibilities
Coordinate day-to-day export import shipments, including shipment bookings, documentation, delivery arrangements and shipment tracking.
Prepare, verify and maintain import/export and shipping documents, including commercial invoices, packing lists, Bills of Lading/Air Waybills, Certificates of Origin and other relevant documents.
Coordinate with freight forwarders, shipping lines, customs agents, transporters, suppliers and customers on shipment arrangements and documentation requirements.
Assist with preparation and submission of Singapore Customs / TradeNet declarations, permits and related documentation, where required.
Liaise with warehouse and production teams to coordinate cargo availability, container loading, delivery and collection schedules.
Monitor shipment status and proactively follow up on delays, documentation issues, delivery arrangements and other exceptions.
Maintain accurate shipment records, filing and tracking of import/export documentation for audit and reference purposes.
Check freight and logistics-related invoices against agreed rates, shipment details and supporting documents before submission for payment.
Coordinate with internal departments to ensure timely availability of goods, shipping documents and required approvals.
Support inventory and shipment-related data updates in the ERP/WMS or relevant logistics systems.
Ensure import/export activities are carried out in accordance with company procedures and applicable customs, trade and food-related requirements.
Prepare routine shipment reports and provide updates on shipment status and outstanding matters.
Perform other logistics, import/export and administrative duties as assigned by the supervisor.
Requirements
Diploma in Logistics, Supply Chain Management, Business, International Trade or a related discipline.
1–4 years of relevant experience in import/export, shipping, logistics coordination or supply chain operations.
Experience in import/export documentation, freight coordination and shipment tracking.
Familiarity with Singapore Customs, TradeNet and import/export procedures will be an advantage.
Experience in food manufacturing, FMCG, food trading or a related industry will be an advantage.
Familiarity with SFA requirements, food import permits or controlled food products will be an advantage.
Proficient in Microsoft Office, particularly Excel, with experience in ERP, WMS or logistics systems preferred.
Good organisational and follow-up skills, with strong attention to detail and accuracy.
Able to coordinate effectively with internal departments and external logistics partners.
Able to work independently, prioritise tasks and manage multiple shipments or deadlines.
Good communication and interpersonal skills.
Proficiency in written and spoken English, with proficiency in an additional language considered an advantage where required for effective communication with customers, suppliers, or business counterparts.
VFI Food Pte Ltd specialises in halal production and export. Committed to delivering high-quality, innovative food solutions to global markets. As a FSSC 22000-certified company, we adhere to the highest international food safety standards, ensuring that our products meet the stringent requirements of both local and overseas markets.
With a strong manufacturing foundation and export expertise, we provide a wide range of customized food solutions, including soups, sauces, stocks, pastes, and ready-to-eat products, catering to airlines, foodservice providers, and retail brands worldwide. Our dedicated R&D team works closely with clients to develop tailor-made recipes and specialty food items, ensuring quality, consistency, and scalability in production.
Beyond food production, VFI Food Pte Ltd also leads special projects, collaborating with industry partners to innovate new food concepts, optimize manufacturing processes, and enhance sustainability efforts. By leveraging cutting-edge technology and strategic partnerships, we are positioned as a trusted partner for businesses looking to expand their global food supply chain with safe, high-quality, and customized food solutions.
At VFI Food Pte Ltd, we don’t just produce food – we create a culinary excellence experience for our customers.
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