TRIIIO Recruitment Hiring! Full Time Executive Assistant in Federal Territory - Ricebowl

Executive Assistant to Group CEO

Location: Will be moving to KL Eco City. Currently based in Sungai Besi

Industry: Investment Holding / Diversified Corporate Group (Listed)

Employment Type: Full-time

About the Opportunity

Are you a sharp, highly organized, and proactive professional looking to jumpstart your career at the strategic leadership table?

We are seeking a driven, detail-oriented Executive Assistant to directly support our Group CEO. This is not a traditional administrative role, it is a high-visibility, fast-paced mentorship opportunity where you will work alongside C-suite leadership, gain end-to-end exposure to corporate strategy, and help drive group-wide operational execution.

If you are a fast learner with exceptional problem-solving instincts and a flawless eye for detail, this is the launchpad for your career.

Key Responsibilities

• Executive Calendar & Schedule Mastery: Proactively manage the CEO’s complex calendar, prioritizing internal meetings, external stakeholder engagements, and time-critical approvals.
• Travel & Hospitality Logistics: Coordinate domestic and international travel itineraries (flight bookings, hotel accommodations, ground transport, and visa logistics) with seamless precision.
• Board & C-Suite Secretariat Support: Prepare agendas, compile presentation decks, record accurate minutes during high-level management meetings, and track cross-departmental action items.
• Executive Information Management: Review incoming briefs, compile basic sales/financial performance reports, and filter priority correspondence to maximize the CEO’s daily efficiency.
• Special Projects & Coordination: Assist with ad-hoc corporate projects, cross-functional follow-ups, and upcoming office operations/relocation coordination.

What We Are Looking For

• Experience Level: 1 to 3 years of experience in executive support, corporate administration, corporate planning, or project coordination.
• Meticulous & Detail-Oriented: You double-check everything and catch mistakes before anyone else does.
• Proactive Problem-Solver: You don't just present problems; you come with 2-3 thought-out solutions.
• Adaptable & Calm Under Pressure: Comfortable handling last-minute schedule changes and fast-moving priorities.
• Language Proficiency: Fluent in written and spoken English and Mandarin (essential for liaising with regional C-suite stakeholders and international partners).
• Tech-Savvy: Proficient in Microsoft Office (Word, Excel, PowerPoint), digital calendar management, and open to leveraging AI productivity tools to work smarter.
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