XTransfer Hiring! Full Time Admin Specialist in Federal Territory - Ricebowl

We are looking for a proactive, hands-on and high-potential Admin professional to join our growing FinTech team in Malaysia.

This role will be responsible for supporting daily office operations, facilities, asset management, employee activities and office-related projects. We are looking for someone who is organized, detail-oriented, proactive and willing to take ownership, with the potential to grow alongside the business.

Key Responsibilities

Office & Facility Management

• Manage daily office operations, facilities and workplace safety
• Coordinate with building management, cleaning teams and external vendors
• Ensure the office environment is clean, safe, comfortable and well maintained

Asset Management

• Manage the issuance, recovery and maintenance of employee assets during onboarding and offboarding
• Maintain accurate asset records and conduct regular inventory checks
• Coordinate asset repairs, maintenance and related vendor services

Employee Activities

• Support the planning and execution of employee engagement activities
• Coordinate venue setup, on-site arrangements and related administrative expenses

Office Projects

• Support office renovation, relocation and workspace-related projects
• Assist with site surveys, procurement, vendor coordination and project follow-up
• Coordinate with relevant internal and external stakeholders to ensure smooth project execution

Daily Administration

• Manage office supplies and routine procurement
• Support travel-related administrative matters and expense management
• Handle other administrative and ad-hoc tasks as required

Requirements

• Bachelor’s degree or above
• 2–5 years of relevant administrative experience
• Strong organizational, execution and problem-solving skills
• Detail-oriented with good follow-up and coordination abilities
• Proactive, responsible and able to work independently
• Strong sense of ownership and willingness to take on new responsibilities
• Comfortable with occasional short-term business trips within Malaysia
• Candidates with Mandarin-speaking ability are preferred

What We Offer

• Opportunity to join a fast-growing FinTech company
• Exposure to a wide range of office administration and business projects
• A young, energetic and open-minded working environment
• Opportunities to take ownership and grow with the business
• Career development opportunities for high-potential professionals