Verinon Technology Hiring! Full Time Secretarial Assistant in Federal Territory, Earn up to MYR 4,000 - Ricebowl

Diploma holder only - No Bachelors

CGPA: 3.0 and above only

Have experience in banking or international company

ROLE PURPOSE

Perform effective secretarial, coordination and administrative duties for the Deputy Directors, ensuring effective management of schedules, engagements, correspondence and departmental administrative processes to facilitate smooth operations and functions of the department.

QUALIFICATIONS

Academic Qualifications: Diploma in Office Management & Technology or Executive Secretarialship or Secretarial Services from recognised institutions approved by the Malaysian Qualification Agency (MQA) or equivalent. Strong written and verbal communication skills in English are an added advantage.

Experience: Preferably 2-5 years of related working experience in secretarial, executive assistant, office administration or related support functions. Experience supporting senior management will be an added advantage.

PRINCIPAL ACCOUNTABILITIES (Key responsibilities and tasks that the role performs)

Calendar Management: Maintain and manage the Deputy Directors’ calendar, ensuring optimal scheduling of meetings, engagements, deadlines and commitments while proactively identifying and resolving scheduling conflicts.

Meeting & Engagement Coordination: Coordinate the Deputy Directors’ meetings and engagements, including securing relevant materials, confirming attendees, booking venues, and arranging technical support to ensure smooth execution.

Official Visit Arrangements: Coordinate logistics for the Deputy Directors’ official visits, covering flight bookings, event registrations, accommodation, claims submission, and preparation of supporting materials.

Correspondence Management: Manage and monitor incoming and outgoing correspondence, including emails, letters, internal memoranda, and phone enquiries, and ensuring timely routing, responses, documentation and follow-up of required actions.

Task Monitoring & Follow-Up: Monitor and track progress of tasks assigned to staff or relevant parties to ensure timely submission to the Deputy Directors and matters that require Deputy Directors’ actions, and ensuring timely follow up actions.

General Administrative Support: Provide administrative assistance, including responding to internal memoranda, letters, and emails addressed to Deputy Directors; maintain organised and secure records, files, briefing materials and reference documents and handled them in accordance with confidentiality requirements; and coordinating visitor arrangements and refreshments.

Relief Duties: Serve as a relief support for Administrative Assistant to other Deputy Directors, Secretary to the Director, or Personal Assistant to the Assistant Governor, as required.

Budget Management: Support departmental budget administration, including monitoring utilisation, processing claims and payments, maintaining expenditure records and coordinating budget-related requirements for meetings, training programmes, official travel and departmental activities.

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person