Attic Group Hiring! Full Time Account Clerk in Melaka, Earn up to MYR 2,100 - Ricebowl

The Accounts Clerk – Accounts Payable is responsible for supporting the day-to-day Accounts Payable functions, including processing supplier invoices, verifying supporting documents, recording transactions, maintaining accurate supplier accounts, and assisting with payment processing and AP reconciliation. The position ensures that all AP transactions are properly documented, accurately recorded, and processed within the required timeline.

Key Responsibilities

1. Supplier Invoice Processing

· Receive and check supplier invoices and supporting documents.

· Verify invoices against Purchase Orders (PO), Goods Received Notes (GRN), delivery orders, and other relevant documents where applicable.

· Check invoice details including supplier name, invoice number, date, amount, SST/tax, and payment terms.

· Ensure invoices are properly approved according to company procedures before posting.

· Key in supplier invoices accurately into the accounting system.

· Ensure invoices are recorded under the correct supplier, account code, department, and accounting period.

· Identify duplicate invoices and unusual charges before processing.

2. Accounts Payable Data Entry

· Record supplier invoices, credit notes, debit notes, and other AP transactions accurately.

· Maintain proper records of supplier balances and outstanding invoices.

· Ensure all transactions are posted promptly and accurately.

· Assist in maintaining accurate and updated supplier master information.

3. Payment Processing

· Follow up on pending approvals and payment documentation.

· Record supplier payments accurately after payment has been made.

· File payment vouchers and supporting documents systematically.

4. Supplier Account Reconciliation

· Assist in reconciling supplier statements against the company's AP records.

· Investigate differences between supplier statements and the accounting system.

· Follow up on missing invoices, credit notes, debit notes, and payment discrepancies.

· Maintain proper documentation for reconciliation differences.

· Escalate unresolved or unusual items to the AP Executive/Supervisor.

6. Documentation & Filing

· Maintain proper filing of supplier invoices, payment vouchers, credit notes, debit notes, and supporting documents.

· Ensure documents are organised and easily accessible for audit and management review.

· Maintain proper records according to company procedures and document retention requirements.

7. Supplier Communication

· Communicate with suppliers regarding invoice submission, missing documents, payment status, and account discrepancies.

· Follow up on outstanding supplier statements and supporting documents.

· Escalate supplier disputes or significant discrepancies to the AP Executive/Supervisor.

Requirements

· Diploma/Certificate in Accounting, Finance, or related field is preferred.

· 1–2 years of relevant accounting/AP experience is an advantage.

· Basic understanding of Accounts Payable and accounting principles.

· Basic knowledge of accounting software such as AutoCount is an advantage.

· Good Excel and data entry skills.

· Detail-oriented and accurate in handling financial documents.

· Good organisational and time-management skills.

· Able to work independently and meet deadlines.

· Good communication skills for dealing with suppliers and internal departments.

Pay: RM1,800.00 - RM2,100.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person