Hiredly X Hiring! Full Time Accounts Executive in Selangor, Earn up to MYR 5,500 - Ricebowl

• Minimum Diploma/Degree in Finance/Accounting or relevant education.
• At least 1 year of experience in Finance or Accounting.
• Good experience in full set accounting.
• Self-driven, meticulous and possesses a high degree of initiative and integrity.
• Strong customer service orientation, analytical, interpersonal and communication skills.
• Computer literate, detailed, conscientious and able to work independently and in a team.

Job Summary:

• The primary responsibility of the Accounts Executive is to manage and maintain the company’s accounting and financial records accurately and efficiently. The position is responsible for day-to-day accounting operations, including bookkeeping, accounts payable, accounts receivable, cash management, credit control, payment processing, financial records, and coordination with external parties.
• The Account Executive is also responsible for ensuring that accounting records are properly maintained, statutory and tax requirements are complied with, and all financial matters are handled accurately and on a timely basis to support the efficient operation of the company.

Responsibilities:

A. General Accounting & Bookkeeping

• Prepare, maintain and examine financial records to ensure all accounting entries are accurate, complete and properly supported.
• Establish and maintain proper tables of accounts and ensure transactions are assigned to the correct accounts.
• Perform daily bookkeeping using the current SQL accounting system.
• Ensure all transactions are accurately and promptly keyed into the accounting system.
• Maintain proper accounting records, supporting documents, and financial reports.
• Ensure all accounting documents and records are properly filed and archived for a minimum of 7 years.
• Assist in the preparation of financial reports and other accounting information required by Management.
• Ensure all taxes and statutory payments are properly accounted for and paid accurately and on time.
• Continuously improve accounting processes and stay updated on the latest accounting principles, practices, and requirements.

B. Bank & Cash Management

• Monitor and maintain proper records of all company bank accounts.
• Maintain proper records of incoming cash sales.
• Ensure cash sales are banked and properly recorded.
• Manage and maintain the company’s petty cash.
• Verify petty cash claims and ensure all claims are properly supported by relevant documents.

C. Payment & Accounts Payable

• Prepare and issue payment vouchers for payments made to creditors.
• Verify invoices, supporting documents and payment requests before processing payments.
• Ensure payments are properly authorised and accurately recorded in the accounting system.
• Monitor outstanding supplier balances and resolve discrepancies where necessary.
• Maintain proper records of all payments made by the company.

D. Salesman Claims

• Check all salesman claims to ensure that:
• Claims are related to legitimate business expenses.
• Supporting documents and receipts are provided.
• Claims comply with company policies.
• Highlight any unusual, unsupported, or unrelated claims to Management for review.

E. Credit Application & Credit Control

• Review new customer credit applications and supporting documents.
• Check and assess customers’ credit ratings and payment history before recommending credit facilities.
• Ensure approved credit limits and payment terms are properly recorded and monitored.
• Maintain proper records of customer credit applications and approvals.
• Monitor customer accounts and identify potential credit risks.

F. Accounts Receivable / Debtors Management

• Prepare and send Statements of Account (SOA) to customers during the first week of every month for the previous month.
• Monitor outstanding customer balances and ensure customers make payments according to the agreed credit terms.
• Follow up regularly on all overdue payments.
• Maintain and update the debtors aging report.
• Identify long outstanding or high-risk accounts and highlight them to Management.
• Issue reminder or demand letters to customers and guarantors where necessary.
• Liaise with guarantors to obtain settlement of overdue accounts.
• Maintain proper documentation and records of all collection efforts and correspondence.

G. Legal & Debt Recovery Follow-Up

• Liaise with the company’s appointed lawyers where there is no satisfactory response from customers or guarantors regarding overdue payments.
• Provide the necessary supporting documents and information to the lawyers for the issuance of a Notice of Demand or other appropriate legal action.
• Follow up with the lawyers on the progress of debt recovery matters.
• Maintain proper records of all legal correspondence and recovery cases until the matter is resolved or closed.

H. External Parties & Statutory Matters

• Liaise with the companies: Bank, External auditors, Tax agents, Company secretarial, Lawyers, Other relevant professional advisers.
• Provide the necessary accounting records, documents and information required by external parties.
• Assist with annual audit, tax submission and other statutory or compliance requirements.
• Ensure requested documents and information are provided accurately and within the required timeline.

I. Filing, Documentation & Record Management

• Maintain proper filing systems for accounting and financial documents.
• Ensure all invoices, payment vouchers, receipts, bank documents, customer records, supplier records, and other financial documents are properly filed.
• Maintain both physical and electronic records where applicable.
• Ensure accounting records are securely maintained and readily available for audit or Management review.
• Retain financial records and supporting documents for at least 7 years, or longer where required by law or company policy.

J. Management Support & Continuous Improvement

• Provide Management with accurate and timely financial information when required.
• Assist Management in monitoring cash flow, receivables, payables and other financial matters.
• Identify accounting or financial process issues and recommend improvements.
• Continuously acquire and update knowledge of accounting principles, tax requirements, financial practices and relevant regulations.
• Maintain confidentiality of all company financial and business information.
• Perform any other finance, accounting or administrative duties as assigned by Management.