- Woodlands North Region (Singapore) Singapore
WOODLANDSHEALTH PTE. LTD. Hiring! Full Time Associate Executive, Operations Support Services (5 Months) in North Region (Singapore), Earn up to SGD 3,600 - Ricebowl
Associate Executive, Operations Support Services (5 Months)
WOODLANDSHEALTH PTE. LTD.
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Job Description
Responsibilities
Why This Role Matters
The Office Administration team supports the smooth functioning of Woodlands Hospital's administrative and operational services. This role provides essential administrative, coordination and documentation support to ensure office operations run efficiently, vendors are properly managed, records are maintained accurately, and key support services are delivered seamlessly. The role contributes to the overall effectiveness of Operations Support Services (OSS) by keeping processes organised, compliant and well-coordinated.
What You Will Drive
1. Office Administration & Operational Support
Provide day-to-day administrative support for Office Administration (OA) and Operations Support Services (OSS).
Maintain records, filing systems, documentation and operational trackers.
Organise and manage office documents, correspondence and records.
Coordinate office services such as: Mailroom operationsCourier servicesPhotocopier leasingPrinting servicesFacilities bookingBasic event support
2. Documentation & Transaction Management
Raise and process electronic forms (e-Forms).
Track and monitor invoices, delivery orders, service sheets, claims and vendor documentation.
Ensure proper documentation and timely follow-up of transactions.
Monitor and maintain records for: PaymentsClaimsProcurement requestsIT support requestsInventory records
3. Coordination & Event Support
Coordinate meetings and schedules where required.
Support office setups, logistical arrangements and minor events.
Work with internal departments, vendors and service providers to ensure smooth execution of activities.
4. OSS Team Support
Support hospital activities, projects and organisational initiatives led by OSS.
Provide administrative and logistical assistance to various OSS functional teams.
Assist in ad-hoc projects and assignments that support departmental operations.
What You Bring
Education & Experience
Diploma or equivalent qualification.
At least 3 years of administrative experience.
Experience handling documentation, filing systems and administrative processes.
Comfortable processing and tracking e-Forms and transactional records.
Proficient in Microsoft Office applications.
Professional Skills & Attributes
Strong organisational and coordination skills.
Meticulous with good attention to detail.
Effective record-keeping and documentation management capabilities.
Good interpersonal and communication skills.
Team player who can work collaboratively across departments.
Able to manage multiple administrative tasks simultaneously.
Other Requirements
Able to support emergency activations and return to the hospital during non-working hours when required.
Why Join Us?
Be part of a next-generation healthcare institution supporting the future of healthcare delivery.
Work closely with multiple operational and support services teams across the hospital.
Contribute to hospital-wide activities and projects that support patient care and operational excellence.
Develop broad exposure to healthcare administration, operations support and organisational coordination.
Woodlands Hospital (WH) provides care for the Northern population in Singapore and is designed to ensure seamless transition of care, promote health, and encourage community integration.
Spanning an area covering 7.66 hectares, WH includes an integrated acute and community hospital with a 1,000-bed capacity offering the full range of healthcare services encompassing acute, sub-acute, rehabilitative and transitional care. Provisions are in place to expand to a total of 1,400 beds to meet future needs. Along with other specialist services at the Medical Centre, WH operates the Women’s Health & Specialist Centre and Children’s Clinic for women and children in the North. The premises also house 400 beds in its long-term care facilities and is fully integrated with the 1.5-ha Woodlands Healing Garden.
Committed to Adding Years of Healthy Life to our community, WH has been serving and empowering residents in their health journey since 2016. WH also introduced initiatives to improve the right-siting and accessibility of care, such as the GPFirst Programme in the North and the NurseFirst helpline. WH is a member of NHG Health, a leading public healthcare provider in Singapore recognised for its quality clinical care and its commitment in enabling healthier lives.
The Office Administration team supports the smooth functioning of Woodlands Hospital's administrative and operational services. This role provides essential administrative, coordination and documentation support to ensure office operations run efficiently, vendors are properly managed, records are maintained accurately, and key support services are delivered seamlessly. The role contributes to the overall effectiveness of Operations Support Services (OSS) by keeping processes organised, compliant and well-coordinated.
What You Will Drive
1. Office Administration & Operational Support
Provide day-to-day administrative support for Office Administration (OA) and Operations Support Services (OSS).
Maintain records, filing systems, documentation and operational trackers.
Organise and manage office documents, correspondence and records.
Coordinate office services such as: Mailroom operationsCourier servicesPhotocopier leasingPrinting servicesFacilities bookingBasic event support
2. Documentation & Transaction Management
Raise and process electronic forms (e-Forms).
Track and monitor invoices, delivery orders, service sheets, claims and vendor documentation.
Ensure proper documentation and timely follow-up of transactions.
Monitor and maintain records for: PaymentsClaimsProcurement requestsIT support requestsInventory records
3. Coordination & Event Support
Coordinate meetings and schedules where required.
Support office setups, logistical arrangements and minor events.
Work with internal departments, vendors and service providers to ensure smooth execution of activities.
4. OSS Team Support
Support hospital activities, projects and organisational initiatives led by OSS.
Provide administrative and logistical assistance to various OSS functional teams.
Assist in ad-hoc projects and assignments that support departmental operations.
What You Bring
Education & Experience
Diploma or equivalent qualification.
At least 3 years of administrative experience.
Experience handling documentation, filing systems and administrative processes.
Comfortable processing and tracking e-Forms and transactional records.
Proficient in Microsoft Office applications.
Professional Skills & Attributes
Strong organisational and coordination skills.
Meticulous with good attention to detail.
Effective record-keeping and documentation management capabilities.
Good interpersonal and communication skills.
Team player who can work collaboratively across departments.
Able to manage multiple administrative tasks simultaneously.
Other Requirements
Able to support emergency activations and return to the hospital during non-working hours when required.
Why Join Us?
Be part of a next-generation healthcare institution supporting the future of healthcare delivery.
Work closely with multiple operational and support services teams across the hospital.
Contribute to hospital-wide activities and projects that support patient care and operational excellence.
Develop broad exposure to healthcare administration, operations support and organisational coordination.
Woodlands Hospital (WH) provides care for the Northern population in Singapore and is designed to ensure seamless transition of care, promote health, and encourage community integration.
Spanning an area covering 7.66 hectares, WH includes an integrated acute and community hospital with a 1,000-bed capacity offering the full range of healthcare services encompassing acute, sub-acute, rehabilitative and transitional care. Provisions are in place to expand to a total of 1,400 beds to meet future needs. Along with other specialist services at the Medical Centre, WH operates the Women’s Health & Specialist Centre and Children’s Clinic for women and children in the North. The premises also house 400 beds in its long-term care facilities and is fully integrated with the 1.5-ha Woodlands Healing Garden.
Committed to Adding Years of Healthy Life to our community, WH has been serving and empowering residents in their health journey since 2016. WH also introduced initiatives to improve the right-siting and accessibility of care, such as the GPFirst Programme in the North and the NurseFirst helpline. WH is a member of NHG Health, a leading public healthcare provider in Singapore recognised for its quality clinical care and its commitment in enabling healthier lives.
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