BABA RESIDENCES SDN. BHD. Hiring! Full Time Finance Admin Cum Procurement Assistant in Melaka, Earn up to MYR 2,800 - Ricebowl

Job Title: Finance Admin Cum Procurement Assistant

Department: Finance & Administration / Procurement

Reports To: Cluster Finance Manager / General Manager

Employment Type: Full-Time

Job Summary

We are looking for a detail-oriented and organized Finance Admin Cum Procurement Assistant to support daily finance, administrative, and procurement activities. The successful candidate will assist with accounting documentation, invoice processing, purchasing activities, supplier coordination, record keeping, and general administrative tasks to ensure smooth and efficient business operations.

Key Responsibilities

Finance & Accounting

• Assist with daily finance and accounting administrative tasks.
• Prepare, check, and process invoices, payment requests, receipts, and supporting documents.
• Maintain accurate filing of financial documents and records.
• Verify invoices against purchase orders, delivery orders, and other supporting documents.
• To update and take charge of the Hotel Licenses.
• Assist with monthly closing activities and preparation of basic financial reports.
• Handle petty cash and reimbursement documentation when required.
• Ensure departmental month end inventories accuracy
• Liaise with internal departments and suppliers regarding billing and payment matters.

Procurement & Purchasing

• Assist with purchasing and procurement activities based on approved requirements.
• Source and obtain quotations from suppliers for goods and services.
• Compare prices, specifications, delivery lead times, and payment terms.
• Prepare purchase orders and procurement-related documentation.
• Follow up with suppliers on order status, deliveries, and outstanding items.
• Maintain an updated supplier/vendor database.
• Assist in evaluating suppliers based on price, quality, service, and delivery performance.
• Coordinate with relevant departments to ensure purchased items meet required specifications.
• Ensure procurement documents are properly maintained for audit and reference purposes.
• Support cost control and identify opportunities for cost savings.

Administration

• Maintain proper filing and documentation systems.
• Prepare reports, spreadsheets, correspondence, and other administrative documents.
• Coordinate with internal departments on administrative and purchasing requirements.
• Assist with office supplies and inventory monitoring.
• Handle general administrative duties as assigned by management.
• Maintain confidentiality of company, financial, supplier, and employee information.

Requirements

• Preferably 1–3 years of relevant experience in finance, administration, purchasing, or procurement.
• Fresh graduates with relevant qualifications may also be considered.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Experience with accounting or ERP systems is an advantage.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Good communication and negotiation skills.
• Able to work independently as well as in a team.
• Responsible, trustworthy, proactive, and willing to learn.

Key Competencies

• Finance & accounting administration
• Procurement and purchasing coordination
• Vendor/supplier management
• Invoice and document verification
• Data entry and record keeping
• Microsoft Excel
• Attention to detail
• Communication and negotiation
• Time management
• Problem-solving

Working Conditions

The role involves regular coordination with finance, operations, management, suppliers, and other internal departments. The successful candidate should be comfortable handling multiple tasks, meeting deadlines, and maintaining accurate documentation.

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

• Meal provided

Ability to commute/relocate:

• Melaka: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Hospitality: 2 years (Preferred)
• Purchasing: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person