Full Time Administrative Executive - Admin Assistant Jobs, salary up to SGD 4,500 in DJR ENGINEERING PTE. LTD. - Ricebowl

Administrative Executive

We are looking for a reliable, organised and detail-oriented Administrative Executive to support our daily office operations, customer communication, job scheduling, quotations, documentation and payment follow-up.

Key Responsibilities

• Respond to customer, supplier, contractor and management enquiries by phone, WhatsApp and email.

• Receive, log and coordinate plumbing, drainage, high-pressure jetting and maintenance service requests, ensuring complete customer and site information is captured.

• Collect accurate job information, including customer details, site address, service required, urgency and access instructions.

• Coordinate technician schedules and arrange site appointments.

• Prepare and send quotations, work orders, purchase orders, invoices and related documents.

• Maintain trackers for quotations, work orders, job completion status, invoices, outstanding payments and customer follow-ups; escalate overdue or urgent matters to management.

• Support the preparation and organisation of service reports, project documents, work orders, purchase orders, invoices, delivery documentation and customer handover records.

• Communicate appointment confirmations and service updates to customers.

• Maintain accurate customer, supplier, employee and project records.

• Prepare simple reports and update Excel or Google Sheets trackers.

• Organise documents and maintain efficient electronic and physical filing systems.

• Schedule meetings and prepare accurate meeting minutes when required.

• Support management with daily administrative and operational tasks.

• Handle company and customer information confidentially.

• Coordinate with technicians, building managers, contractors, suppliers and other stakeholders.

• Assist with general office administration and other duties reasonably related to the role.

Requirements

• At least 5 years of relevant experience in administration, office coordination, customer service, operations support or a similar role.

• Good written and spoken English.

• Strong follow-up skills, attention to detail and ability to manage multiple tasks.

• Comfortable communicating professionally by phone, WhatsApp and email.

• Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.

• Able to maintain accurate records and follow established administrative procedures.

• Able to work independently, prioritise tasks and seek clarification when necessary.

• Professional, reliable, polite and willing to learn.

• Able to work in a fast-paced service environment and manage changing priorities, urgent customer requests and technician schedules.

• Experience with quotations, invoices, scheduling, suppliers, contractors or service businesses will be an advantage.

Preferred Experience

• Experience in construction, engineering, facilities management, plumbing, maintenance or another service-based company.

• Experience coordinating field workers or technicians.

• Experience using accounting, job-management, CRM or document-management software.

• Experience following up on quotations and outstanding payments.

• Basic knowledge of UBS or similar accounting systems.

What We Offer

• Stable full-time position in a growing Singapore service company.

• Practical exposure to business administration and operations.

• Opportunity to support customer service, scheduling, quotations and company systems.

• Training on DJR’s services, procedures, software and documentation.

• Annual leave, medical benefits, performance bonus and/or transport allowance, where applicable.

How to Apply

Please submit:

• An updated resume.

• Your expected monthly salary.

• Your earliest available start date.

• Details of relevant experience in quotations, invoices, scheduling, customer service or technician coordination.

• Two professional references, if available.