- Singapore
Sysmex Asia Pacific Hiring! Full Time Officer, Accounts in - Ricebowl
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Job Description
Responsibilities
Key Job Purpose
- Lead end to end Accounts Payable operations, ensuring timely, accurate processing of vendor, inter company, and employee claims in full compliance with procurement, travel, and internal control policies.
- Oversee vendor and employee payment cycles (GIRO, cheque, TT), ensuring cash flow discipline, payment accuracy, and strong banking controls.
- Ensure proper expense recognition and AP revaluation in accordance with accounting standards, including period end closing, accruals, and foreign currency remeasurement.
- Drive continuous process improvement and automation within AP, strengthening efficiency, compliance, and audit readiness across the function.
- Manage regional inter company billing, confirmations, and cross charging through timely issuance of debit/credit notes and reconciliations.
- Own GST compliance for AP, including permit reconciliation, GST submissions, bank deductions matching, and liaison with tax advisors and regulators.
- Supporting treasury functions with backup when Treasurer goes on leave.
- Review and ensure staff travel and expense claims are accurately accounted for with correct G/L, cost centre, and order numbers, in compliance with the Travel and Expense Policy, and follow up on any discrepancies or issues.
- Review and ensure purchase orders raised by various departments are correctly accounted for with proper G/L, cost centre, and order numbers, and accurately matched to supplier invoices.
- Post intercompany invoices without purchase orders, ensuring all required approvals are obtained prior to posting.
- Execute payment runs and prepare payments as follows:
- Bi weekly payments for staff claims and invoices under COD terms.
- Monthly payments to local, overseas, and intercompany vendors via GIRO, cheque, and telegraphic transfer (TT).
- Perform intercompany reconciliations and complete them within two working days (2WD), resolving reconciling items in a timely manner.
- Prepare and analyse departmental expense reports and distribute them to respective Heads of Department (HODs).
- Respond to vendor inquiries regarding invoice issues, discrepancies, and payment status in a timely and professional manner.
- Generate debit notes (DN) and credit notes (CN) for expenses cross charged to regional affiliates.
- Reconcile and match GST permits against bank deductions and GST trade reports to ensure accuracy and compliance.
- Ensure GST and withholding tax (WHT) compliance in the recording and payment of invoices.
- Prepare and reconcile GST submissions in accordance with statutory requirements and timelines.
- Drive continuous improvement initiatives within the Accounts Payable process to enhance efficiency and controls
- Provide coverage when the Treasurer is unavailable.
- Monitor daily cash positions and bank balances
- Support Cash flow forecast
- Ensure all month end closing activities are completed within established deadlines.
- Perform monthly balance sheet reconciliations for assigned accounts to ensure accuracy and completeness.
- Support annual financial audit and prepare of audit schedules
- Responsible for documentation of AP process for J-SOX
- Support other Finance activities as and when assigned
- Good filing system of documents / record retention
- Diploma in Accountancy, Finance, or a related discipline.
- Minimum 2–3 years of relevant experience in handling the full spectrum of Accounts Payable and financial reporting, preferably within a multinational corporation (MNC).
- Proficient in SAP and Concur systems.
- Strong Microsoft Excel skills, including the ability to analyse and manipulate financial data.
- Good analytical, organisational, and communication skills with attention to detail.
- Able to work independently while meeting deadlines in a fast-paced environment.
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