Retu Management Consulting Limited Hiring! Full Time Human Resources, Payroll, Admin - Corporate Secretarial Officer in Hong Kong, Earn up to HKD 30,000 - Ricebowl

About RETU

RETU is an algorithm-native financial services group holding regulatory licenses across multiple jurisdictions. Operating as a fast-growing quantitative trading and investment advisory firm headquartered in Central, Hong Kong, RETU HK serves as the group’s core hub for compliance, risk control, and finance.

We are an exceptionally lean, fast-moving team with ultra-short decision-making chains. Furthermore, we actively integrate AI and automation into our daily operations (from automated HR ledgers to expiry alerts and report generation). We are not just looking for someone who uses AI—we want a candidate who proactively turns repetitive tasks into structured workflows and delegates them to automated systems.

Role Overview

This is the HR, Administrative, and Corporate Secretarial coordination role in our Hong Kong office. You will independently own the end-to-end execution of payroll processing, mandatory tax/statutory reporting, MPF administration, basic bookkeeping, onboarding/offboarding, visa coordination, office operations, and day-to-day company secretarial liaison, reporting directly to Senior Management.

This role requires a young, passionate, and energetic professional who thrives under high pressure in an agile, entrepreneurial environment and the platform to streamline processes using AI and modern workflow tools.

Key Responsibilities

1. Payroll, MPF & Statutory Compliance

• End-to-End Payroll: Calculate and execute monthly payroll independently; handle final payment settlements for leavers.
• MPF Administration: Oversee enrollment, monthly contributions, and filings in full compliance with the MPF Ordinance.
• Taxation & Statutory Reporting: Prepare and submit annual employer tax returns (IR56B, IR56E, IR56F, IR56G) and calculate leave entitlements, sickness allowance, and severance/long-service payments according to the HK Employment Ordinance.

2. Corporate Secretarial & Regulatory Support

• CoSec Liaison: Act as the primary contact with external Corporate Secretarial providers / legal counsel to ensure timely statutory filings.
• Statutory Records & Filings: Assist in coordinating Annual Returns (NAR1), Business Registration Certificate (BRC) renewals, changes of directors/secretaries, and maintaining updated statutory.
• Board & Corporate Governance Support: Assist with board meeting logistics, drafting basic board resolutions, keeping meeting minutes, and maintaining proper corporate filing records.

3. Basic Bookkeeping & Financial Support

• Expense Claims & Reconciliation: Process and reconcile monthly staff expense reimbursements; track office petty cash and vendor payables.
• Financial Filing: Systematically archive receipts, invoices, and vouchers in accordance with statutory retention requirements.
• Audit Support: Organize supporting financial documents and liaise with external accountants/auditors for annual audits.

4. Talent Onboarding, Offboarding & Visa Coordination

• Onboarding & Offboarding: Draft employment contracts and offer letters, coordinate IT setup/seating, set up personnel records, manage exit handovers, and record exit interviews.
• Visa Coordination: Prepare application/renewal materials for non-local staff (employment and dependent visas) and liaise with external immigration consultants.
• Recruitment Logistics: Coordinate interview schedules, liaise with candidates, and perform reference/background checks (candidate sourcing is driven by Hiring Managers).

5. Office Operations & Facilities

• Vendor & Lease Management: Serve as the primary contact for landlord/building management; handle leases, office insurance, repairs, IT inventory, and office supplies procurement.
• Cross-border & Executive Support: Provide travel bookings and logistics support for management; coordinate administrative matters between Hong Kong and other offices.

Requirements & Qualifications

Must-Haves (Essential)

• Experience: Minimum 2–5 years of hands-on experience in HK HR administration, payroll processing, office management, and basic corporate secretarial coordination. Prior sole-charge or small-team experience is highly preferred.
• Technical HR, Accounting & Legal Knowledge:
• Proven track record of independently executing full payroll cycles and filing annual IR56B returns.
• Deep familiarity with the Employment Ordinance, MPF Schemes Ordinance, and Personal Data (Privacy) Ordinance.
• Practical knowledge of basic bookkeeping, expense claim processing, and receipt reconciliation.

Personal Attributes:

• Passion & Resilience: Driven, energetic, and thrive under high pressure in a fast-paced environment.
• Detail-Oriented: Meticulous and hyper-focused on details; zero-tolerance for errors in payroll, employee records, statutory filings, and confidential data.
• Proactive Problem Solver: Able to multitask efficiently and work completely independently.
• AI & Excel Proficiency: Daily user of AI tools with a proven mindset of converting manual work into templates, SOPs, or automated workflows.
• Languages: Native Cantonese, fluent Mandarin, and proficient written/spoken English.
• Work Rights: Permanent Resident with the legal right to work in Hong Kong.

Nice-to-Haves

• Education: Bachelor’s degree in Business Administration, Finance, Human Resources, Accounting, Corporate Governance, or a related discipline.
• CoSec Knowledge: Working knowledge of the Hong Kong Companies Ordinance (Cap. 622) and experience handling routine corporate filings.
• MPF Expertise: In-depth experience handling complex MPF schemes and compliance nuances.
• Industry Background: Previous experience in licensed financial institutions, quantitative trading, asset management, or securities firms.
• Cross-Border Experience: Experience supporting cross-border teams (HK & Mainland China).

What We Offer

• Full Ownership & Autonomy: Total freedom to optimize workflows, introduce new tools, and automate administrative tasks.
• AI-First Environment: Work in a forward-thinking environment where automation is actively built into daily tasks.

Competitive Package:

• Monthly Salary: HK$20,000 – HK$30,000 (commensurate with experience).
• Discretionary year-end bonus (based on individual and firm performance).
• 5-day work week, 15 days annual leave (upon probation completion), Medical Insurance (outpatient coverage), and statutory public holidays.

Growth:

• Opportunity to scale alongside a rapidly expanding cross-border quantitative financial group.

Candidates with slightly less experience may be considered as Assistant Office Manager (HR, Admin & Corporate Services).

How to Apply

Please submit your CV along with a brief cover letter via Indeed or email directly to *************.

Subject Line: Application — HR, Admin & Corporate Services Officer

Pay: $20,000.00 - $30,000.00 per month

Benefits:

• Dental insurance
• Meal provided
• Medical Insurance
• Professional development

Education:

• Bachelor's Degree (Preferred)

Work authorization:

• Hong Kong (Preferred)

Work Location: In person