Straive Hiring! Full Time Business Services Coordinator — Executive Operations - Program Management in - Ricebowl

What is it about

Join our Business Services Department and help senior leaders and Business Unit Heads stay focused on what matters most—by keeping day-to-day operations running seamlessly. This is a hands-on, high-visibility role where you'll combine strong execution with a service mindset to support planning, coordination and internal engagement across a global organization. You'll also help deliver key initiatives such as our Global Business Services Offsites (USA, Europe and Asia and our Business Services training program, making this an exciting opportunity to shape how our teams connect and learn.

You will need to have the right to work in Singapore without sponsorship and therefore will suit Singapore citizens and permanent residents better.

Key responsibilities

• Provide high-quality operational and business support to senior management, BU Heads and wider team members
• Own complex calendar management, meeting coordination and logistics across multiple stakeholders and time zones
• Coordinate travel arrangements and support expense processing; ensure timely, accurate documentation and follow-up
• Prepare and format presentations, meeting materials, reports and business documentation (e.g., briefings, agendas, speaker notes)
• Support business planning and departmental meetings, including topic collation and end-to-end coordination
• Coordinate internal events and offsites (including global Business Services offsites), trainings and guest logistics
• Maintain and organize documentation and storage systems; ensure information is easy to access and consistently managed
• Liaise professionally with internal stakeholders and external vendors; manage expectations and deliver high service standards
• Take ownership of additional operational, research and project-based tasks as needed, working proactively and independently

What we expect

• Demonstrated experience in an operations/coordinator role within a medium-to-large corporate environment
• Demonstrated ability to support senior stakeholders with discretion, professionalism and sound judgment
• Strong organizational skills and the ability to prioritize effectively across multiple, competing requests
• Clear, confident communication skills (written and verbal) and a collaborative approach to stakeholder management
• High attention to detail, strong follow-through, and a commitment to delivering consistently high-quality output
• Proficiency in MS Office (especially Outlook, PowerPoint and Excel); strong document and presentation formatting skills
• Experience coordinating meetings, travel and events; comfortable working in a fast-paced, on-site environment
• Familiarity with business tools (e.g., Concur, Siebel) or demonstrated ability to learn new systems quickly