UMR Strategic Hiring! Full Time Admin Manager in Selangor - Ricebowl

Here at UMR Strategic, we are looking for a dedicated and experienced Admin Manager to play a key role in managing our foreign worker operations, coordinating with government authorities and clients, and leading our administrative team.

Key Responsibilities

1. Quota & Compliance

• Prepare and submit quota applications and supporting documents to JTK, KDN, and other relevant authorities.

• Monitor application progress and ensure compliance with government and immigration requirements.

• Liaise with relevant authorities to follow up on applications and resolve issues.

2. Document Attestation

• Coordinate document attestation, legalization, and authentication with Embassies and High Commissions.

• Ensure all documents meet the required standards and are properly maintained.

3. Overseas Recruitment Coordination

• Coordinate worker interviews with overseas recruitment partners.

• Follow up on medical examinations, candidate selection, and recruitment progress.

• Coordinate worker arrival schedules and resolve recruitment-related issues with overseas partners.

4. Internal Coordination

• Work closely with Marketing, Operations, and Accounts teams on recruitment and worker deployment planning.

• Provide timely updates on applications, worker arrivals, and pending matters.

5. Administration & Compliance

• Maintain accurate worker records, visa approvals, arrival schedules, and related documentation.

• Ensure compliance with government policies, immigration procedures, and Act 446.

• Ensure administrative processes are accurate, organized, and completed on time.

6. Team Management & Reporting

• Supervise and guide the administration team to ensure smooth daily operations.

• Provide training and support to team members.

• Prepare regular reports on applications, worker arrivals, and pending cases for management review.

Job Requirements

• Diploma or Degree in Business Administration, Human Resources, or a related field.

• Minimum 5 years of relevant administration/operations experience, preferably in foreign worker management.

• Strong knowledge of JTK, KDN, and Immigration procedures.

• HR payroll experience and relevant qualifications are required.

• Proven leadership and team management experience.

• Strong organizational, planning, and multitasking skills.

• Good communication and problem-solving skills.

• Mandarin proficiency is highly preferred for effective communication with Mandarin-speaking clients and business partners.