Intotest Hiring! Full Time Procurement Executive in Melaka - Ricebowl

Key Responsibilities:

a. Supplier Sourcing & Evaluation

• Source and identify suitable suppliers based on price, quality, delivery, and service.

• Evaluate new and existing suppliers to ensure they meet company requirements.

• Obtain quotations and negotiate for competitive prices and suitable terms.

• Maintain good working relationships with suppliers.

b. Purchase Order Management

• Prepare and issue Purchase Orders (PO).

• Follow up with suppliers on order status and delivery schedules.

• Ensure materials and services are delivered on time and according to the required specifications.

• Monitor outstanding POs and follow up on delayed orders.

• Check and resolve issues related to quantity, quality, pricing, and delivery.

c. Supplier Management & Negotiation

• Negotiate pricing, payment terms, credit terms, and delivery schedules with suppliers.

• Monitor supplier performance and address supplier-related issues.

• Work with suppliers to resolve delivery, quality, and pricing problems.

d. Inventory Coordination

• Work closely with Store to monitor stock levels.

• Arrange purchases based on stock requirements and business needs.

• Follow up on potential stock shortages and overstock situations.

e. Procurement System

• Maintain accurate purchasing and supplier information in the UBS system.

• Update POs, supplier details, pricing, and order status in the system.

• Ensure procurement records are complete and accurate.

f. Reporting & Documentation

• Prepare monthly purchasing and procurement reports.

• Maintain proper records of POs, quotations, purchases, pricing, and suppliers.

• Assist with cost analysis and purchasing-related reports.

• Ensure procurement activities follow company policies and approval procedures.

g. Other Responsibilities

• Coordinate with internal departments on purchasing requirements.

• Assist in improving purchasing processes and cost savings.

• Perform other duties as assigned by the Head of Department (HOD).

Job Requirements:

• Candidate must possess at least a Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement or a related field.

• At least 1 year of experience in procurement, purchasing, or supply chain.

• Good knowledge of purchasing, supplier management, and inventory control.

• Proficient in UBS and Microsoft Excel.

• Good negotiation, communication, analytical, and problem-solving skills.

• Able to work independently and manage multiple tasks.

• Good attention to detail and accuracy.

• Able to work well with suppliers and internal departments.

• Experience in a manufacturing or engineering environment is an added advantage.