Nixon Technology Company Limited Hiring! Full Time Administrative Secretary in Kowloon, Hong Kong, Earn up to HKD 24,000 - Ricebowl

Job Purpose

We are seeking a highly organized, versatile, and proactive professional to provide end-to-end commercial operations support, technical project documentation, and high-level executive administration. This hybrid role requires a sharp individual capable of managing contract agreements, procurement workflows, engineering drawing administration, and personal executive assistance within a fast-paced environment.

Key Responsibilities

1. Commercial & Sales Support

Assist in drafting, reviewing, and tracking commercial contracts, agreements, and tender submissions.

Prepare quotations, proposals, and sales documentation for client approval.

Maintain central commercial repositories and track payment schedules/status.

2.Procurement & Financial Administration

Handle end-to-end procurement workflows, including issuing Purchase Orders (PO), Work Orders (WO), and processing Supplier Invoices.

Liaise with vendors and subcontractors to confirm delivery timelines, pricing, and invoice matching.

Coordinate with the internal finance team for payment processing and budget tracking.

3.Engineering & Project Documentation

Manage, organize, and archive engineering drawings, technical specifications, and site submittals.

Take quantities/take-offs from project drawings for commercial estimation and procurement reference.

Maintain smooth document control between sales, project engineering teams, and external parties.

4.Executive Assistant & Personal Support

Provide confidential executive support to the Commercial Manager, including managing daily schedules, calendar appointments, and personal logistics.

Handle personal administrative tasks, errands, and ad-hoc personal matters as required.

Manage general office correspondence, travel arrangements, and internal coordination.

Requirements & Qualifications

Experience: Minimum 1-3 years of relevant experience in sales admin, commercial support, project administration, or procurement (Experience in ELV, Construction, or Engineering sectors is highly preferred).

Skills:

Proficient in Microsoft Office (Excel, Word, PowerPoint) and basic document control software.

Basic knowledge of reading engineering/technical drawings is an advantage.

Strong numerical sense and attention to detail when handling POs, invoices, and contracts.

Personal Attributes: High discretion, multitasker, self-motivated, and able to work independently under minimal supervision.

Languages: Fluent in Cantonese and English; proficiency in Mandarin is a plus

薪酬： $22,000.00至$24,000.00（每月）

福利：

• 在職專業培訓
• 有薪年假
• 有薪病假
• 醫療保險

Work Location: 親身到場