ACIS GROUP SDN BHD Hiring! Full Time ACCOUNT ADMINISTRATIVE EXECUTIVE in WP Kuala Lumpur - Ricebowl

Location:
Taman Desa, Kuala Lumpur

Working Hours:
Monday – Friday
10:00 AM – 7:00 PM

Employee Benefits:
• EPF, SOCSO & EIS Contribution
• Annual Leave (AL), Medical Leave/Sick Leave (MC), and Emergency Leave (EL) etc
• Training and career growth opportunities
• Friendly and supportive working environment

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1️⃣ Job Responsibilities:

• Administrative Support:
Handle daily administrative operations and provide support to management and various departments to ensure smooth business operations.

• Document Management:
Prepare, organize, scan, file, and maintain company records, contracts, correspondence, and administrative documents systematically.

• Meeting & Schedule Coordination:
Arrange meetings, appointments, company events, and internal schedules. Prepare meeting materials and assist in meeting coordination when required.

• Customer & Enquiry Handling:
Attend to incoming calls, emails, WhatsApp messages, and general customer enquiries professionally and efficiently.

• Data Entry & Record Maintenance:
Update and maintain company databases, customer information, internal records, and tracking sheets accurately.

• Office Administration:
Monitor office supplies, stationery inventory, and coordinate purchases when necessary to ensure sufficient office resources.

• Internal Coordination:
Liaise with internal departments and external parties such as clients, suppliers, government agencies, and service providers when required.

• Administrative Documentation:
Assist in preparing letters, reports, forms, company documents, and other administrative paperwork as assigned.

• System & Record Maintenance:
Maintain proper documentation through Google Drive and internal filing systems to ensure records are updated and easily accessible at all times.

• Ad-hoc Duties:
Perform any other administrative and coordination tasks assigned by management from time to time.

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2️⃣ Requirements:

• Education:
Diploma and above in Business Administration, Management, Human Resource, Accounting or related field.

• Experience:
1–2 years of working experience in Administrative, Office Administration, Customer Service, or related positions is preferred.
(Fresh graduates are highly encouraged to apply.)

• Skills:
Must know how to use:
Microsoft Office
Google Drive / Google Sheets

Basic knowledge of administrative documentation and office coordination will be an added advantage.

• Working Attitude:
Responsible, organized, detail-oriented, and able to manage multiple tasks efficiently.

Willing to learn and able to work independently with guidance from senior team members.

Good communication, coordination, and teamwork skills.

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3️⃣ Language Requirements:

• Must be able to communicate fluently in Mandarin and English (written and spoken) to liaise with Mandarin and English-speaking clients, suppliers, and stakeholders.

• Ability to communicate in Bahasa Malaysia will be an added advantage.

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4️⃣ Additional Notes:

• Must possess own transport.

• Junior and Senior candidates are welcome to apply.

• We are looking for candidates who are proactive, willing to learn, highly organized, and able to support daily administrative operations professionally.

• Candidates with experience in professional service firms, accounting firms, consultancy firms, or corporate environments will have an added advantage.