U SQUARE ENGINEERING & SERVICES PTE. LTD. Hiring! Full Time HR - ADMIN EXECUTIVE in , Earn up to SGD 6,600 - Ricebowl

Company Overview / Employee Value Proposition

We are an engineering services company specializing in Electrical and Instrumentation works for metro rail, industrial, and infrastructure projects. We build a competent workforce through effective HR management and efficient administrative support.

Job Summary

The HR & Admin Executive is responsible for supporting the Company's human resource and administrative functions, including recruitment, employee onboarding, payroll administration, work pass administration, training coordination, office administration and HR compliance. The role ensures the effective implementation of HR policies, efficient office administration and compliance with Singapore employment legislation and company procedures.

Responsibilities

Coordinate end-to-end recruitment activities including job advertisements, candidate screening, interview scheduling, selection and onboarding to secure qualified talent

Administer Employment Pass, S Pass, and Work Permit applications, renewals and cancellations to ensure compliance with MOM regulations

Maintain accurate employee records and update HR documentation to support data integrity and reporting

Coordinate employee onboarding, orientation and offboarding processes to facilitate smooth transitions

Support payroll administration, leave management and employee benefits processing to ensure timely and accurate compensation

Coordinate employee training, certification renewals and learning and development activities to promote workforce capability

Assist in conducting performance appraisals, organizing employee engagement activities and implementing HR initiatives to enhance workplace culture

Ensure compliance with the Employment Act, MOM regulations and company HR policies through regular monitoring and reporting

Prepare HR reports, employment letters and other HR-related documentation to support management decisions

Manage general office administration including procurement of office supplies, facilities management, asset tracking and administrative records maintenance

Liaise with government agencies, training providers, vendors and service providers on HR and administrative matters to maintain operational efficiency

Coordinate office maintenance and provide general administrative support to ensure a productive work environment

Maintain confidentiality of employee and company information at all times to protect privacy and data security

Perform additional HR and administrative duties as assigned by Management to support business needs

Preferred competencies and qualifications

Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline

Minimum 2 years' relevant experience in Human Resources and office administration

Good knowledge of Singapore employment legislation and MOM work pass regulations

Experience in recruitment, payroll support, HR administration, and general office administration

Proficient in Microsoft Office applications, particularly Microsoft Excel and Word

Strong organisational, administrative, and time management skills

Good communication and interpersonal skills

Ability to handle confidential information with discretion

Ability to work independently and collaboratively in a team environment

ENGINEERING SERVICES of Electrical & Instrumentation

• Construction, Design, Testing & Commissioning and Operation of Metro rail projects for Power supply system and Sub system like ETTS, SCADA, and Substation automation.
• Project Management for Industrial projects and Thermal power plants
• Preparation of O&M Manual & Training arrangement
• Project management consultancy, Training, & development support
• Engineering Consultancy
• Equipment delivery for all kind of industries.