IMU University Hiring! Full Time Head, Procurement in Federal Territory of Kuala Lumpur - Ricebowl

Role Purpose

The Head, Procurement is responsible for leading and transforming IMU Group's end-to-end Procurement and Supply Chain Management function, ensuring the delivery of strategic value, operational excellence, governance, risk management and cost optimization across the Group.

The incumbent will develop and implement procurement strategies, policies, systems, and sourcing frameworks that support IMU's academic, healthcare, research, and corporate operations. The role is accountable for establishing robust procurement governance and internal controls, driving competitive sourcing and vendor performance, ensuring compliance with applicable laws and regulations, and supporting stakeholders in achieving business objectives within approved budgets and timelines.

As a strategic business partner, the Head, Procurement provides commercial, sourcing and supply chain advisory to management and key stakeholders, enabling informed decision-making while balancing cost, quality, service, risk and sustainability considerations.

Job Responsibilities

Procurement and Governance Process

• Develop and execute IMU Group's procurement and supply chain strategy aligned with organisational objectives and growth plans.
• Establish category management and sourcing strategies for key spend categories.
• Participate in procurement transformation initiatives through process standardisation, automation, digitalisation and analytics.
• Develop procurement dashboards and spend intelligence capabilities to support strategic decision-making.
• Identify opportunities for cost optimisation, supplier consolidation and value creation across the Group.
• Planned sourcing to ensure supply continuity for critical goods and services.
• Ensure operating purchases and capital expenditure acquisitions are properly justified, approved, recorded and monitored in accordance with policies and accounting requirements.
• Perform commercial evaluation of tenders and ensure IMU’s interests are safeguarded and in achieving optimal savings to the Organization.
• Review and oversight to technical evaluation of tenders to ensure assurance to IMU that the procurement processes are carried out in a proper, effective, efficient, fair and probity manner.
• Develop and implement bidding process for large, recurring purchases.
• Serve as custodian of Procurement Policies, Procedures and Limits of Authority (LOA). – Review, validate and approve purchases in accordance to Limits of Authority (“LOA”). Ensure compliance to procurement policies and SOPs and where applicable, ensure compliance to applicable country laws and regulations.
• Perform procurement governance reviews and continuous enhancement of internal control frameworks.
• Reporting & audit
• > Monitor procurement compliance and procurement-related risks, escalating significant issues to management where appropriate.
• > Support internal and external audits and ensure timely implementation of corrective actions.
• > Present periodic reports to heads and management on purchase plans, spend analysis, project updates, compliance requirements.

Contract Management

• Perform financial and contract negotiation with the vendors focusing on (but not limited to) quality, prices, delivery, taxes, purchase terms & conditions, after-sale to meet purchasing objective and requirements and to ensure that IMU’s best interest is protected.
• Partner with Finance and coordinate with Legal to lead/perform commercial review of contracts. Where applicable in areas pertaining to commercial and business, review and validate contract terms and conditions (“T&C”) to ensure T&C are in line with IMU policies, governance, risk appetite, applicable laws and regulatory requirements.
• Manage Service Level Agreements / Guarantees and salient commercial terms with vendors.
• Ensure timely review and renewal of recurring service contracts.

Vendors and Database Management

• Implement vendor selection plan and screening / approval process. Develop supplier relationship management programmes for key vendors.
• Monitor supplier performance through formal scorecards and periodic business reviews.
• Drive supplier performance improvement initiatives and vendor risk mitigation plans.
• Management of master data in the Finance / Procurement System by performing regular reviews, data updates and data cleansing:
• > Supplier master data
• > Item master data / catalogue
• > Proper category management and bid price setting
• > Accurate tax codes linked to suppliers and items (GST, SST, WHT, Customs Duties)
• > Contracts details, where applicable are kept up-to-date

Operations & Logistics

• Maintain, review and approve user access rights and matrix in accordance with the LOA and SCM procedures.
• Ensure timely turnaround of purchase requests and carry out effective monitoring of unattended purchase requests.
• Management of inbound logistics from local/overseas by ensuring compliances to customs/shipping requirements and ensure relevant tax exemptions/reliefs are applied; insurance of goods and inventory where necessary.
• Work with stakeholders to manage timely inventory and consumables ordering and effective stock-up/replenishment level.
• Ensure complete and proper record-keeping and retention of documents for procurement and SCM process. Be ready to produce for regulatory and audit requirements. Engage and educate stakeholders where necessary.
• Work with the Accounts Payable Team to ensure robust and efficient procure to pay process to ensure uninterrupted goods/services delivery by vendors.

General Management

• Support procurement-related data governance, system maintenance and reporting requirements within ERP environment.Troubleshoot where necessary.
• Participate in cross-functional initiatives involving Finance shared services, system implementations and process improvement projects.
• Supervision of staff to ensure adequate skills and competency of staff to meet procurement/SCM job functions.
• Lead team to achieve high performance via annual key performance indicators (KPIs) and review. Handles hiring of procurement staff, training and coaching where necessary.
• Other related and supporting functions that may be assigned from time to time.

Job Requirement

• Bachelor’s or Master’s degree in Supply Chain Management, Procurement, Logistics, Engineering, Business, Finance or a related discipline.
• Professional certification from CIPS, MIPMM or an equivalent professional body is preferred.
• At least 15 years of relevant experience, including a minimum of 5 years in a leadership role.
• Strong experience in strategic sourcing, procurement, contract negotiation, project management, vendor management and procure-to-pay processes.
• Sound knowledge of commercial laws, taxation, customs regulations, governance and internal control requirements.
• Proficient in drafting and reviewing RFPs, RFQs, contracts, and commercial terms and conditions.
• Strong analytical, planning, communication, negotiation and stakeholder-management skills.
• Proficient in procurement or supply chain systems, data analytics, ERP applications and Microsoft Office, particularly Excel and PowerPoint.
• A resilient, adaptable and results-driven leader who can develop teams, influence stakeholders and work effectively in a fast-paced environment.
• Proactive and hands-on, with the ability to drive process, system and governance improvements.

For further information or to submit your application, please email *************. Kindly note that only shortlisted candidates will be contacted by phone or email. Thank you.