- Pasir Panjang Road Alexandra Southwest (Singapore) Singapore
RecruitFirst Pte Ltd Hiring! Full Time Mailroom Specialist (Contract) – 12 months, renewable in Southwest (Singapore), Earn up to SGD 1,800 - Ricebowl
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Job Description
Responsibilities
Mail Handling & Distribution
Receive, sort, and distribute incoming mail and packages to appropriate stakeholders
Prepare outgoing mail and packages, ensuring proper packaging, labeling, and postage
Coordinate with courier services for pickup and delivery of packages
Record Keeping & Documentation
Maintain accurate logs of incoming and outgoing mail, including tracking numbers and delivery confirmation
Update and maintain the mailroom database/ tracking system to ensure all mail is properly accounted for
Mailroom Operations
Operate mailroom equipment such as postage meters, scanners, and sorting machines
Monitor and maintain mailroom supplies, such as envelopes, stamps, and packaging materials
Ensure the mailroom is organized and that all equipment is in good working order
Support Services
Respond to inquiries regarding mail status or delivery issues in a professional and timely manner
Assist staff with their mailing needs, including special delivery requests and packaging guidance
Compliance & Security
Ensure compliance with company policies and procedures related to mail handling and distribution
Monitor and report any suspicious packages or security concerns to the appropriate personnel
All other duties as assigned by management
Requirements
Minimum of 1-year experience in mailroom, courier service, logistics; and/or 2-years’ experience in retail industry
Minimum “O” Level certification
Willing to be deployed across different sites on short notice
Excellent customer service and communication skills
Proven record working in a fast-paced and time sensitive environment with little to no errors
Team player
Detail-oriented
Basic computer literacy skills in MS Excel and Word
May requested to perform basic administrative to read and reply email and data entry
Willing to OT as per required
Singaporean only
Racheal Lam | R1437410
Director
RecruitFirst Pte Ltd
EA License No: 13C6342
Receive, sort, and distribute incoming mail and packages to appropriate stakeholders
Prepare outgoing mail and packages, ensuring proper packaging, labeling, and postage
Coordinate with courier services for pickup and delivery of packages
Record Keeping & Documentation
Maintain accurate logs of incoming and outgoing mail, including tracking numbers and delivery confirmation
Update and maintain the mailroom database/ tracking system to ensure all mail is properly accounted for
Mailroom Operations
Operate mailroom equipment such as postage meters, scanners, and sorting machines
Monitor and maintain mailroom supplies, such as envelopes, stamps, and packaging materials
Ensure the mailroom is organized and that all equipment is in good working order
Support Services
Respond to inquiries regarding mail status or delivery issues in a professional and timely manner
Assist staff with their mailing needs, including special delivery requests and packaging guidance
Compliance & Security
Ensure compliance with company policies and procedures related to mail handling and distribution
Monitor and report any suspicious packages or security concerns to the appropriate personnel
All other duties as assigned by management
Requirements
Minimum of 1-year experience in mailroom, courier service, logistics; and/or 2-years’ experience in retail industry
Minimum “O” Level certification
Willing to be deployed across different sites on short notice
Excellent customer service and communication skills
Proven record working in a fast-paced and time sensitive environment with little to no errors
Team player
Detail-oriented
Basic computer literacy skills in MS Excel and Word
May requested to perform basic administrative to read and reply email and data entry
Willing to OT as per required
Singaporean only
Racheal Lam | R1437410
Director
RecruitFirst Pte Ltd
EA License No: 13C6342
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