- Geylang Southeast (Singapore) Singapore
NEXTPAGE SOLUTIONS PTE. LTD. Hiring! Full Time Adminstrative Assistant (Corporate Secretarial Support) in Southeast (Singapore), Earn up to SGD 2,800 - Ricebowl
Adminstrative Assistant (Corporate Secretarial Support)
NEXTPAGE SOLUTIONS PTE. LTD.
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Job Description
Responsibilities
About the role
You'll be the backbone of our client onboarding and records administration. This role sits at the intersection of compliance and operations — you'll make sure every new client file is complete and audit-ready, our digital filing is clean and findable, and our clients' statutory registers are accurate and up to date.
Key responsibilities
Client onboarding & KYC/CDD administration
Prepare and issue engagement letters, and KYC document checklists to new and existing clients
Run and document name screening searches (sanctions, PEP, adverse media) and escalate any hits
Keep KYC files organised so they can be produced on demand for internal or external inspection
Digital file and folder management
Own the firm's digital filing structure — set up client folders to the firm's naming and hierarchy conventions and keep them consistently applied
Scan, name, index, and file incoming documents and correspondence; retire and archive closed files per the retention policy
Carry out periodic housekeeping to remove duplicates and misfiled documents
Statutory registers & corporate secretarial support
Maintain and update clients' statutory registers
Prepare draft resolutions, minutes, and standard forms for review
Support ad hoc administrative tasks and process improvement initiatives
What we're looking for
Diploma or O-Level/Nitec with relevant administrative experience; fresh candidates with strong attention to detail will be considered
Meticulous and comfortable following documented procedures and checklists without cutting corners
Proficiency in Microsoft Office and comfortable with cloud document platforms
What we offer
Performance bonus
Hybrid arrangement
Annual leave entitlement
You'll be the backbone of our client onboarding and records administration. This role sits at the intersection of compliance and operations — you'll make sure every new client file is complete and audit-ready, our digital filing is clean and findable, and our clients' statutory registers are accurate and up to date.
Key responsibilities
Client onboarding & KYC/CDD administration
Prepare and issue engagement letters, and KYC document checklists to new and existing clients
Run and document name screening searches (sanctions, PEP, adverse media) and escalate any hits
Keep KYC files organised so they can be produced on demand for internal or external inspection
Digital file and folder management
Own the firm's digital filing structure — set up client folders to the firm's naming and hierarchy conventions and keep them consistently applied
Scan, name, index, and file incoming documents and correspondence; retire and archive closed files per the retention policy
Carry out periodic housekeeping to remove duplicates and misfiled documents
Statutory registers & corporate secretarial support
Maintain and update clients' statutory registers
Prepare draft resolutions, minutes, and standard forms for review
Support ad hoc administrative tasks and process improvement initiatives
What we're looking for
Diploma or O-Level/Nitec with relevant administrative experience; fresh candidates with strong attention to detail will be considered
Meticulous and comfortable following documented procedures and checklists without cutting corners
Proficiency in Microsoft Office and comfortable with cloud document platforms
What we offer
Performance bonus
Hybrid arrangement
Annual leave entitlement
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