EMPIRE EAGLE SECURITY SDN BHD Hiring! Full Time ADMIN - OPERATION ADMINISTRATIVE in Federal Territory, Earn up to MYR 2,500 - Ricebowl

Key Responsibilities

1. Human Resources Administration

* Maintain and update employee and security guard personal files.

* Prepare employment letters, contracts, confirmation letters, warning letters, show-cause letters, termination letters and other HR correspondence.

* Monitor probation, contract expiry, confirmation and renewal dates.

* Maintain updated employee and guard master lists.

* Ensure employee documents are properly filed and kept confidential.

* Assist management with disciplinary documentation and employee records.

2. Recruitment & Manpower

* Assist with recruitment of security guards and office/operations staff.

* Arrange interviews and collect required documents from candidates.

* Coordinate new employee registration, onboarding and orientation.

* Maintain records of vacancies, new joiners, resignations and terminated employees.

* Assist Operations in monitoring manpower requirements for each security project/site.

3. Attendance & Payroll Support

* Collect and check attendance, timesheets and duty records submitted by Operations.

* Verify working days, working hours, overtime, rest days, public holidays, absenteeism and unpaid leave before payroll processing.

* Prepare attendance and payroll supporting documents for Finance/Payroll.

* Maintain records of salary advances, deductions and other authorised payroll adjustments where applicable.

* Follow up with Operations on incomplete or incorrect attendance records.

4. Security Guard Administration

* Maintain updated records of guards according to project/site.

* Monitor guard deployment, transfer, resignation and replacement records.

* Maintain copies of IC/passport, work permit and other required employment documents.

* Coordinate with Operations regarding guard documentation and administrative requirements.

* Assist in maintaining uniform, company property and equipment issuance/return records.

5. Statutory & HR Documentation

* Assist in preparing and maintaining documents relating to EPF, SOCSO, EIS and other applicable statutory requirements.

* Ensure employee information is updated accurately for HR and statutory purposes.

* Assist with preparation of documents requested during audits or inspections.

* Maintain proper HR records in accordance with company procedures and applicable requirements.

6. General Administration

* Handle daily office administration, filing, scanning, photocopying and document control.

* Prepare letters, memos, reports and other administrative documents.

* Maintain proper physical and electronic filing systems.

* Handle incoming calls, emails and general correspondence when required.

* Coordinate office supplies, stationery and other administrative requirements.

* Assist Management, HR and Operations with administrative matters as required.

Job Type: Full-time

Pay: RM2,300.00 - RM2,500.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person