jobs in Ngee Ann Polytechnic

Ngee Ann Polytechnic Hiring! Full Time SENIOR EXECUTIVE, ADMIN - DIGITAL SERVICES - TECHNOLOGY OFFICE in - Ricebowl

SENIOR EXECUTIVE, ADMIN - DIGITAL SERVICES - TECHNOLOGY OFFICE

Ngee Ann Polytechnic

Full Time

Singapore

Share
Save

Working Location

  • Singapore Singapore

Job Description

Responsibilities

[What the role is]

This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

  • Manage Assets in accordance with FIN’s policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system
  • Lead the annual Asset Physical Verification Exercise.
  • Review and oversee the bi-annual asset disposal exercises.
  • Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP)
  • Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details
  • Assist with collation of data for internal and external returns to Finance Office and other government agencies.
  • Review and implement improvement to internal procurement and administrative processes
  • Assist with General Office Administration as a Covering Officer during colleague’s absence.

[What we are looking for]

  • Experience in fixed assets management and annual physical verification exercise
  • Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage
  • Effective team player who can collaborate and complete tasks efficiently as a team
  • Initiative to work on improvements to own job areas as well as contribute actively to the Team’s overall performance
  • Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency
  • Good spoken and written English and communication skills is a must
  • Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive
  • IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency
  • Proficiency in the use of AI tools is a plus
  • Able to work with different stakeholders within Department especially with Finance Office.
  • Eager to learn and grow with Digital Services & Technology Office

Important Information

Never provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report this Job ad.

Learn More