AI NOVA PTE. LTD. Hiring! Full Time Administrative Assistant in Central Region (Singapore), Earn up to SGD 3,500 - Ricebowl

Job Summary

We are looking for a detail-oriented and organized Administrative Assistant to support day-to-day administrative and office operations of the company.

The successful candidate will be responsible for providing administrative support, coordinating office-related matters, liaising with vendors and service providers, and assisting with employee and office arrangements.

Key Responsibilities

Office &Administrative Support

• Provide day-to-day administrative support to ensure smooth office operations.
• Manage reception duties including attending to visitors and general enquiries.
• Coordinate refreshments pantry supplies and general office supplies.
• Handle incoming and outgoing courier arrangements and maintain relevant records.
• Assist with procurement of office supplies.
• Maintain proper filing and administrative records.

Vendor &Service Coordination

• Liaise with vendors and service providers on office-related matters.
• Monitor service arrangements and follow up on outstanding matters.
• Assist with reviewing invoices and maintaining relevant monthly records and reports.

General Support

• Handle ad-hoc administrative tasks and projects as assigned.
• Work closely with internal teams to ensure administrative matters are completed accurately and on time.
• Maintain confidentiality when handling company and employee-related information.

Requirements

• Prior experience in administrative or office support roles is preferred.
• Good organizational and time-management skills.
• Strong attention to detail and ability to follow through on tasks.
• Able to communicate effectively with internal stakeholders, vendors and service providers.
• Able to work independently as well as collaboratively with colleagues.
• Positive, responsible and service-oriented attitude.
• Willingness to handle a variety of administrative responsibilities and learn new tasks.

AI NOVA aims to be the global leader in Computing Power Services, empowering enterprises with next-generation infrastructure to excel in an ever-evolving digital world. Guided by relentless innovation and an unwavering commitment to our customers, we are shaping the future of intelligent computing, delivering the performance, scalability, and insight that define tomorrow’s digital enterprise.