Popination Hiring! Full Time Marketing Admin in Selangor, Earn up to MYR 2,300 - Ricebowl

JOB DESCRIPTION – OPERATION ASSISTANT

Daily Operations Responsibilities

Shipment & Delivery Coordination

1. Create reshipment bookings via City-Link or J&T, depending on the courier required.

2. Create shipment bookings for sample deliveries via City-Link or Lalamove.

3. Arrange transportation for orders requiring Lalamove delivery.

4. Process Singapore Group Buy orders via EasyParcel, mainly using SF Express and Ninja Van Singapore.

5. Liaise with courier companies if parcel collection has not been completed by 3:30 PM, follow up on the collection status, and ensure all parcels are picked up before warehouse closing time at 4:00 PM.

Order Processing & Monitoring

1. Print Singapore AWBs, daily orders, and other orders.

2. Although the daily orders will be printed by Usman at 7:00 AM and 2:00 PM, the

Operation Assistant shall be responsible for:

o Verifying that all orders are printed correctly.

o Reviewing all pending orders.

o Investigating the reasons for any pending orders.

o Ensuring all orders are processed and dispatched on time.

Inventory & Stock Control

1. Update FBS and SCS stock balances on a daily basis to ensure inventory records remain accurate and up to date.

2. Monitor and track all warehouse stock movements, including stock transfers, deliveries,

samples, reshipments, and any other outgoing inventory.

3. Maintain accurate records of stock movement to ensure proper inventory control.

Documentation & Reporting

1. Prepare and submit handling charge records immediately whenever company funds are used for transportation expenses to avoid missing receipts or unclaimed reimbursements.

2. Maintain a complete reshipment report for every reshipment, including:

o Customer details.

o Original items ordered.

o Items received by the customer.

o Reshipment costs.

o Relevant remarks or explanations.

3. Maintain and update the sample report for all outgoing sample shipments.

4. File all Delivery Orders (DO) systematically and ensure all supporting documents are properly maintained for future reference, audits, and dispute resolution purposes.

General Responsibilities

1. Ensure all operational processes are carried out efficiently and in accordance with company procedures.

2. Perform any additional duties assigned by the Management from time to time.

JOB DESCRIPTION – LOGISTIC ASSISTANT

Key Responsibilities

1. Monitor and update stock movements, including stock in and stock out records.

2. Maintain accurate inventory records in the designated checklist files.

3. Trace and reconcile inventory transactions to ensure stock balances are accurate at all times.

4. Verify incoming goods against customer delivery orders and supporting documents.

5. Record receiving dates, quantities, delivery order numbers and storage locations.

6. Monitor inventory movements and prepare stock reports for customers and management.

7. Conduct regular stock checks and investigate inventory discrepancies.

8. Coordinate with warehouse personnel, customers and transporters to ensure smooth logistics operations.

9. Trace and monitor consignment notes and collection notes from forwarders and transport companies.

10. Follow up with forwarders on consignment notes and collection notes.

11. Ensure all logistics documents are properly filed and matched with the relevant stock movements.

12. Perform any other duties assigned by the Management from time to time.

Pay: RM2,000.00 - RM2,300.00 per month

Benefits:

• Free parking

Language:

• Mandarin (Preferred)

Work Location: In person