Singapore Marine Engineering And Spares Pte Ltd Hiring! Full Time Administrative Assistant - Project Coordinator in , Earn up to SGD 3,300 - Ricebowl

Singapore Marine Engineering And Spares Pte Ltd is looking for an organised and reliable Administrative Assistant / Project Coordinator to support the team with daily administrative and project coordination activities.

This role involves maintaining documents and records, following up on outstanding matters, preparing administrative materials and supporting communication between internal team members and external parties.

The successful candidate should be comfortable working in a structured environment, managing different tasks and keeping information organised.

KEY RESPONSIBILITIES

Administrative Support

• Prepare, organise and maintain administrative and project-related documents.
• Update spreadsheets, trackers and internal records accurately.
• Assist with filing, document storage and record management.
• Prepare letters, reports, meeting materials and other supporting documents.
• Handle routine administrative tasks and office coordination.

Project Coordination

• Assist the team with day-to-day project administration and coordination.
• Maintain project trackers, schedules and follow-up lists.
• Follow up on outstanding documents, information and action items.
• Coordinate information between relevant internal team members.
• Support the preparation of documents required for project activities.
• Assist with meeting arrangements and maintain records of follow-up actions.

Communication and Follow-up

• Communicate with internal departments and external contacts when required.
• Follow up on routine requests and outstanding matters.
• Ensure relevant information is passed to the appropriate team members.
• Keep records of important correspondence and project updates.
• Highlight matters requiring further attention to the relevant team member.

General Support

• Assist with maintaining contact lists and reference information.
• Support document preparation and basic reporting.
• Coordinate routine administrative requests as assigned.
• Provide general support to the office and project team when required.

WHAT WE ARE LOOKING FOR

• Diploma or equivalent qualification in Business Administration, Management, Project Management or a related field.
• Around 1–3 years of experience in administration, project coordination, office support or a similar role.
• Good written and spoken English.
• Comfortable using Microsoft Word, Excel and other standard office applications.
• Able to maintain accurate records and organise documents properly.
• Good attention to detail and follow-up skills.
• Able to manage multiple tasks and work according to deadlines.
• Clear and professional communication skills.
• Comfortable working independently while coordinating with different team members.

Experience in engineering, marine, logistics, operations or another project-based environment will be an advantage, but is not essential.

WHY THIS ROLE

This position involves a combination of routine administrative work and practical project support.

You may be updating a tracker, preparing documents, arranging information for a meeting or following up on an outstanding request. The work can vary depending on project requirements, so the ability to stay organised and adapt to changing priorities is important.

Pay: $2,800.00 - $3,300.00 per month

Benefits:

• Additional leave
• Health insurance
• Professional development

Work Location: In person