DOUBLE XL MARKETING SDN BHD Hiring! Full Time Subsale Admin Executive in Selangor, Earn up to MYR 2,500 - Ricebowl

We are looking for a reliable and well-organised Subsale Admin Executive to support our property transaction and administrative operations. The successful candidate will be responsible for managing documentation, coordinating with relevant parties, maintaining accurate records, and ensuring smooth day-to-day administrative processes.

Fresh graduates with strong organisational and communication skills are encouraged to apply.

Requirements

• Minimum SPM, Diploma or equivalent qualification.
• Previous experience in administration, property, real estate, conveyancing or a related field is an advantage.
• Fresh graduates are welcome to apply.
• Experience handling property documents and transaction files will be an added advantage.
• Proficient in Microsoft Office, Google Workspace and basic office software.
• Good organisational, filing and document management skills.
• Able to perform data entry, scanning, printing, filing and document tracking.
• Able to prepare letters, forms, checklists and basic reports.
• Able to follow up professionally with clients, agents, lawyers, banks and other relevant parties.

Property & Documentation Knowledge

• Able to check documents for completeness, accuracy and legibility.
• Willing to learn property administration procedures, subsale processes and compliance requirements.
• Able to maintain proper physical and digital filing systems.
• Detail-oriented and able to handle multiple transaction files accurately.

Communication Skills

• Good written and verbal communication skills.
• Able to communicate in both English and Bahasa Malaysia.
• Additional language skills will be an advantage.
• Able to communicate professionally with internal teams, clients and external parties.

Key Responsibilities

• Handle daily administrative duties and correspondence.
• Organise, maintain and update property transaction files.
• Check and compile documents received from sellers, buyers, agents, lawyers and banks.
• Prepare document submission checklists and follow up on outstanding documents.
• Monitor and update transaction progress and status.
• Maintain accurate records and proper document tracking.
• Coordinate appointments, meetings and document signing arrangements.
• Prepare letters, forms and supporting administrative documents.
• Assist with invoicing, payment records and basic administrative reports.
• Liaise and follow up with clients, agents, lawyers, banks and other relevant parties.
• Ensure all confidential and sensitive documents are handled professionally and securely.
• Support the team with other administrative duties when required.

Working Requirements

• Comfortable handling both digital and physical documents.
• Able to work independently and follow company procedures.
• Able to manage multiple tasks and meet deadlines.
• Reliable, responsible and detail-oriented.
• Able to maintain confidentiality at all times.
• Willing to work overtime or on weekends when required.

Pay: RM2,000.00 - RM2,500.00 per month

Work Location: In person