IMotorbike Hiring! Full Time Finance Administrator in Selangor - Ricebowl

iMotorbike is Southeast Asia's pioneering e-commerce platform for buying and selling pre-owned motorcycles.iMotorbike offers a fast, secure, and hassle-free online experience with 170 inspection checkpoints, a 100% money-back guarantee return policy, warranty, nationwide delivery, and a bundle of finance, road tax, and insurance.We are headquartered in Singapore and have a growing presence in Malaysia and Vietnam. Our mission is to address four pain points associated with buying and selling pre-owned motorcycles: reliability, transparency, market fragmentation, and time consumption.For more information please visit: *************

Role Overview

We are looking for a detail-oriented and responsible Finance Admin to support iMotorbike’s daily financial operations. This role focuses on checking transaction data, ensuring all sales and purchase documents are complete, and confirming that all payments are properly received or made.

The ideal candidate will work closely with Sales, Purchasing, and Finance teams to ensure accurate records and smooth financial processes.

Working location: Shar Alam, Selangor, Malaysia

Key Responsibilities

Transaction & Documentation Management

• Review and verify transaction documents including ownership transactions, Sales Agreements (SA), payment receipts, and supporting documents.
• Ensure all documents are complete, accurate, properly recorded, and maintained.
• Verify customer payment status before proceeding with transaction processes.

Sales Agreement & System Monitoring

• Monitor Sales Agreement (SA) records and ensure information is accurately reflected in the admin system.
• Verify buyer details and maintain data accuracy across systems.
• Identify and resolve documentation or system-related discrepancies.

Motorcycle Ownership & Transfer Verification

• Perform stock ownership checks through system / applications.
• Verify motorcycle ownership status and ensure successful ownership transfer completion.
• Investigate and follow up on any ownership discrepancies.

System & Transaction Processing

• Review and verify transfer fees and related transaction details through the internal system.
• Approve transactions via system and based on supporting documents and payment verification.
• Monitor transaction progress and follow up on pending cases.

Internal Coordination

• Coordinate with related departments regarding documentation, ownership transfer, payment verification, and transaction updates.
• Follow up on pending actions to ensure smooth transaction completion.
• Work closely with relevant departments for cancellation and return requests.

Reporting & Administrative Support

• Maintain accurate records of payments, approvals, stock status, and transaction progress.
• Manage DocuSeal documentation workflow including sending, tracking, signing, and archiving.
• Prepare reports and updates for management when required.
• Escalate operational or finance-related issues when necessary.

Requirements

• Experience in Admin, Finance Admin, Accounts Admin, or related roles.
• Fresh graduates are encouraged to apply
• Strong attention to detail and accuracy in data handling.
• Comfortable working with documents, records, and system data entry.
• Good communication and coordination skills.
• Able to work independently and follow up proactively.
• Basic Microsoft Office skills (Excel, Word).
• Experience in the automotive, e-commerce, or retail industry is an advantage.

Want to join us? Send your CV to *************