GAOCE MALAYSIA SDN. BHD. Hiring! Full Time Human Resources - Administration Specialist in Selangor - Ricebowl

岗位职责 / Job Responsibilities

一、外联事务 / I. External Liaison Affairs

1、政企关系维护：对接政府部门、行业协会、合作媒体，维系良好公共关系；收集行业相关政策资讯，配合完成各类对外申报、对接相关工作。

Maintain government‑enterprise relations: liaise with government authorities, industry associations and cooperative media to sustain sound public relations; collect industry‑related policy information, and support various external application and liaison work.

2、资质证照管理：负责公司经营资质等证照的新办、变更、年审、注销等工作，建立证照管理台账，保障证照合规有效。

Qualification and license management: take charge of application, modification, annual review and cancellation of business licenses and qualifications of the company; establish license management ledgers to ensure licenses are compliant and valid.

3、商务接待宣讲：统筹重要来访宾客的接待安排，负责各类商务会议的会务保障；承担企业展厅讲解等工作。

Business reception and presentation: coordinate reception arrangements for important visiting guests and provide logistical support for all kinds of business meetings; undertake work such as corporate exhibition‑hall briefing.

二、行政事务 / II. Administrative Affairs

1、办公运营管理：维护日常办公环境；负责办公用品、物资的采购、分发及库存管控；管理公司固定资产，完成登记、盘点、调拨及报废等全流程工作。

Office operation management: maintain daily office environment; be responsible for procurement, distribution and inventory control of office supplies and materials; manage company fixed‑assets and complete full‑process work including registration, stock‑taking, allocation and scrapping.

2、会务文秘工作：统筹公司重要会议的筹备、组织与落地；撰写行政通知、会议纪要、工作简报等公文，归档各类会务、行政资料。

Meeting and secretarial work: coordinate preparation, organization and execution of important company meetings; draft official documents including administrative notices, meeting minutes and work briefings, and file all meeting and administrative documents.

3、综合后勤保障：统一管理员工宿舍、员工食堂、公务车辆，做好调度分配；处理日常行政杂务，解决员工后勤问题。

Comprehensive logistics support: centrally manage staff dormitories, staff canteens and official vehicles and arrange their deployment; handle daily administrative chores and resolve employees’ logistics‑related issues.

三、人事事务 / III. Human Resources Affairs

1、员工关系：办理员工入职、离职、转正、调岗、合同续签等手续；管理员工档案与信息资料，解答员工人事相关疑问，协调处理基础劳动争议。

Employee relations: complete formalities for employee onboarding, resignation, probation confirmation, job transfer and contract renewal; manage employee files and information, answer employees’ HR‑related inquiries, and coordinate basic labor dispute resolution.

2、考勤 / 薪酬 / 绩效：统计汇总员工考勤、休假、加班数据；对接专职人员完成薪酬核算，绩效考核数据收集，社保 / 公积金申报缴纳，保障数据零差错。

Attendance, compensation & performance: compile statistics on employee attendance, leave and overtime hours; coordinate with dedicated staff for payroll calculation, performance‑appraisal data collection as well as social‑security and housing‑fund declaration & payment to guarantee zero data errors.

3、培训绩效：组织开展新员工入职培训，助力新人快速适配岗位。

Training and performance: organize new‑hire onboarding training to help new employees adapt to their positions rapidly.

4、合规管理：落地执行公司人事管理制度，确保符合当地劳动法规；配合内部审计、政府部门各项专项检查。

Compliance management: implement company HR management systems to ensure compliance with local labor laws and regulations; cooperate with internal audits and special inspections conducted by government departments.

任职要求 / Job Requirements

1、基础要求：本科及以上学历，行政管理、人力资源、公共关系等相关专业优先。

Basic requirements: Bachelor’s degree or above; majors in Public Administration, Human Resources, Public Relations or related fields are preferred.

2、从业经验：具备 1‑3 年行政、外联、人事相关复合型岗位从业经验。

Work experience: 1‑3 years of working experience in compound roles covering administration, external liaison and human resources.

3、岗位技能：熟练使用 Office 办公软件，可独立完成公文撰写、数据统计、台账制作等工作。

Job skills: proficient in MS Office suite; capable of independently finishing official‑document drafting, data statistics and ledger preparation.

4、加分项：熟悉本地劳动法、社保公积金相关政策，有政企对接、证照办理实操经验者优先。

Plus factors: familiarity with local labor laws, social‑security and housing‑fund policies; practical experience in government‑enterprise liaison and license handling is preferred.

5、综合素质：具备优秀的沟通协调与商务接待能力；做事细心严谨、抗压性强，拥有良好保密意识，可同时兼顾多项工作任务。

Comprehensive qualities: excellent communication, coordination and business‑reception capabilities; meticulous, rigorous and resilient under pressure; strong sense of confidentiality; capable of handling multiple tasks concurrently.