Regional Office - ASPAC Hiring! Full Time Food - Beverage Executive in Hong Kong - Ricebowl

Administration & Stakeholder Management

• Act as a reliable regional contact for Food & Beverage matters, maintaining clear communication with hotels, corporate teams, vendors, partners and other stakeholders.
• Provide responsive, courteous and solutions-oriented support to hotels, leaders, colleagues, vendors and partners, escalating matters when decisions or approvals are required.
• Coordinate calendars, meetings, workshops, hotel calls, site visits, onboarding sessions and follow-up actions across Asia Pacific time zones.
• Prepare agendas, minutes, decision records, action trackers and executive-ready correspondence, ensuring owners and deadlines are visible and followed through.
• Create and maintain accurate shared folders, SharePoint resources, toolboxes, templates, presentations, forms and other approved reference materials.
• Support the preparation and distribution of departmental communications, reports, presentations and recurring updates.

Learning, Talent and People Support

• Act as the key contact point for learning and development platform enquiries, user validation, onboarding, access troubleshooting, subscription questions, attendance tracking and related financial administration.
• Support training calendars, virtual workshops, learning platform follow-up and distribution of approved learning materials.
• Support F&B leadership with talent updates, vacancies, candidate information, onboarding calls and regional talent-development initiatives, protecting personal information throughout.
• Train and mentor F&B interns by providing meaningful learning opportunities, clear expectations, regular feedback and exposure to appropriate regional workstreams.

Data, Financial and Commercial Support

• Assist with project budget inputs, purchase requests, invoices, cross-charges, room blocks, travel documentation, vendor follow-up and payment records in accordance with approval requirements.
• Support the preparation of monthly, quarterly and annual reports, business reviews and planning materials, ensuring information is complete, timely and traceable to its source.
• Handle financial and contractual information with discretion and do not commit the company to expenditure, pricing, contracts or other obligations without the required approval.
• Collect, consolidate and present agreed data such as Medallia, survey, talent, hotel, venue, training and project information in clear summaries and trackers.

• At least three years of relevant experience in hospitality, food and beverage, regional coordination, project administration, executive support, learning support or a related field.
• Diploma or degree in Hospitality Management, Business, Communications or a related discipline preferred.
• Excellent organizational skills, follow-through and attention to detail, with the ability to manage multiple sensitive workstreams and changing priorities.
• Strong written and verbal English communication skills; proficiency in an additional Asian language is preferred but not required.
• Sound working knowledge of Microsoft Office and collaboration platforms, with the ability to learn new systems and maintain accurate records.
• Service-oriented, collaborative and proactive, with the judgement to work independently, escalate appropriately and maintain confidentiality.