- Geylang Southeast (Singapore) Singapore
Frisco Technology & Services Pte Ltd Hiring! Full Time Admin Support Assistant in Southeast (Singapore), Earn up to SGD 3,300 - Ricebowl
Admin Support Assistant
Frisco Technology & Services Pte Ltd
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Job Description
Responsibilities
Job Responsibilities:
1) Telephone & Office Administration
Manage and attend to the daily office telephone calls.
Receive, screen and direct calls to the appropriate personnel.
Provide general administrative support for daily office operations.
2) Recruitment Administration
Assist with the recruitment process for workers.
Prepare and post recruitment advertisements.
Receive, consolidate and maintain applicants’ responses and records.
Liaise with the Operations Team on recruitment matters when required.
3) MOM Surveys & Submissions
Assist with MOM surveys, submissions and related administrative requirements.
Update and maintain workers’ information and statistics as required.
Ensure required information is submitted accurately and within the stipulated timelines.
4) S Pass Applications & Renewals
Assist with the application and renewal of S Passes for workers, technicians and engineers.
Prepare and coordinate the necessary documentation and information.
Follow up with relevant parties on application and renewal matters.
5) Ad Hoc Invoicing & Administrative Processes
Assist with ad hoc invoicing and related administrative processes.
Ensure invoices and supporting documents are properly prepared and maintained.
6) Term Contract Invoicing – Stage 2
Assist with the processing of term contract invoices, including
Stage 2
processes.
Coordinate with relevant departments to ensure supporting documents and information are complete.
7) Statement of Account (S.O.A.)
Prepare and email Statements of Account (S.O.A.) to clients.
Upload S.O.A. and related documents to clients’ online portals where required.
Follow up on submission requirements and ensure records are properly maintained.
8) Client Festival Gifts & Events
Assist in coordinating and arranging clients’ festive gifts and related arrangements.
This may include mooncakes, New Year oranges, flowers and other festive gifts.
Liaise with suppliers and relevant parties to ensure timely delivery and arrangements.
9) Logistics & Supplier Administration
Provide administrative support for logistics-related matters.
Coordinate with suppliers on orders, deliveries and related requirements.
Generate Purchase Orders (POs) for suppliers through the company system.
Match and verify suppliers’ invoices against relevant records and update the system accordingly.
Maintain proper documentation and records for supplier transactions.
10) Other Administrative Duties
Perform other administrative and ad hoc duties as assigned by the Management or relevant departments.
Provide support to the team whenever required to ensure smooth day-to-day operations.
Established in 1982, Frisco is a leader in building management and industrial cleaning solutions.
With a focus on reliability and quality, we work around your schedule to deliver results that support your business goals, so you can focus on what matters most.
Our services include:
1) Telephone & Office Administration
Manage and attend to the daily office telephone calls.
Receive, screen and direct calls to the appropriate personnel.
Provide general administrative support for daily office operations.
2) Recruitment Administration
Assist with the recruitment process for workers.
Prepare and post recruitment advertisements.
Receive, consolidate and maintain applicants’ responses and records.
Liaise with the Operations Team on recruitment matters when required.
3) MOM Surveys & Submissions
Assist with MOM surveys, submissions and related administrative requirements.
Update and maintain workers’ information and statistics as required.
Ensure required information is submitted accurately and within the stipulated timelines.
4) S Pass Applications & Renewals
Assist with the application and renewal of S Passes for workers, technicians and engineers.
Prepare and coordinate the necessary documentation and information.
Follow up with relevant parties on application and renewal matters.
5) Ad Hoc Invoicing & Administrative Processes
Assist with ad hoc invoicing and related administrative processes.
Ensure invoices and supporting documents are properly prepared and maintained.
6) Term Contract Invoicing – Stage 2
Assist with the processing of term contract invoices, including
Stage 2
processes.
Coordinate with relevant departments to ensure supporting documents and information are complete.
7) Statement of Account (S.O.A.)
Prepare and email Statements of Account (S.O.A.) to clients.
Upload S.O.A. and related documents to clients’ online portals where required.
Follow up on submission requirements and ensure records are properly maintained.
8) Client Festival Gifts & Events
Assist in coordinating and arranging clients’ festive gifts and related arrangements.
This may include mooncakes, New Year oranges, flowers and other festive gifts.
Liaise with suppliers and relevant parties to ensure timely delivery and arrangements.
9) Logistics & Supplier Administration
Provide administrative support for logistics-related matters.
Coordinate with suppliers on orders, deliveries and related requirements.
Generate Purchase Orders (POs) for suppliers through the company system.
Match and verify suppliers’ invoices against relevant records and update the system accordingly.
Maintain proper documentation and records for supplier transactions.
10) Other Administrative Duties
Perform other administrative and ad hoc duties as assigned by the Management or relevant departments.
Provide support to the team whenever required to ensure smooth day-to-day operations.
Established in 1982, Frisco is a leader in building management and industrial cleaning solutions.
With a focus on reliability and quality, we work around your schedule to deliver results that support your business goals, so you can focus on what matters most.
Our services include:
- Building management
- Janitorial cleaning
- Data centre cleaning
- Cleanroom precision cleaning
- GMP cleaning
- Post-construction cleaning
- Facade cleaning
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