Neo Image Hiring! Full Time Executive Assistant - Personal Assistant - Secretary in Hong Kong - Ricebowl

About the role Our client is seeking a talented and organized Executive Assistant to join their team on a full-time basis. This position offers the opportunity to provide high-level administrative and secretarial support to key members of the organization. As a Executive Assistant, you will be instrumental in ensuring the smooth operation of executive functions and will play a vital role in supporting the efficiency and productivity of the business operations.

• Manage executive calendars, schedules and appointments, ensuring optimal time management and coordination
• Prepare and maintain comprehensive meeting notes and documentation
• Draft, edit and proofread correspondence, reports and other business communications
• Organise and coordinate travel arrangements, including booking flights, accommodation and ground transportation
• Handle confidential and sensitive information with discretion and professionalism
• Manage office administration tasks including filing systems, records management and document organisation
• Provide support for events, presentations and meetings, including preparation of materials and presentations
• Liaise with internal and external stakeholders on behalf of executives
• Maintain office supplies and equipment, ensuring efficient workflow
• Assist with general administrative duties as required to support business operations

• Proven experience working as a Personal Assistant, Executive Secretary or in a similar senior administrative role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Proficiency in Microsoft Office Suite and other relevant software applications
• Outstanding written and verbal communication skills, with attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong interpersonal skills and the ability to work effectively with senior management and diverse stakeholders
• Proactive approach with the ability to work independently and use initiative
• Flexibility and adaptability in a fast-paced, dynamic environment
• Professional demeanor and presentation
• Experience with travel coordination and event planning is advantageous