Calibr:e Hiring! Full Time Administrative Executive in Federal Territory - Ricebowl

About the Company

Our client is a marketing services agency based in Kuala Lumpur. They are looking for a proactive and organised Admin Executive to join their growing marketing agency in Kuala Lumpur.

About the Role

This role will support the day-to-day administrative and operational activities of the agency, ensuring that internal processes run smoothly and the team has the support needed to deliver projects effectively. The ideal candidate is detail-oriented, resourceful, comfortable working in a fast-paced environment, and able to manage multiple tasks and priorities independently.

Responsibilities

• Handle day-to-day administrative and office operations
• Manage schedules, meetings, appointments and internal coordination
• Prepare and maintain documents, reports, records and administrative files
• Coordinate with clients, vendors and external partners when required
• Assist with quotations, invoices, purchase orders and basic expense tracking
• Support the marketing team with administrative and project coordination tasks
• Organise meetings, presentations, events and company activities
• Manage office supplies, equipment and general office requirements
• Assist with onboarding and administrative support for new employees
• Coordinate courier, travel and other ad-hoc arrangements
• Maintain accurate and up-to-date company records
• Support management with other administrative and operational tasks as required

Qualifications

• Minimum 2 years of relevant administrative or office coordination experience

Required Skills

• Strong organisational and time-management skills
• Excellent attention to detail
• Good written and verbal communication skills
• Comfortable handling multiple tasks and working to deadlines
• Proficient in Microsoft Office / Google Workspace
• Able to work independently as well as collaborate with a team
• Proactive, responsible and able to solve problems independently
• Comfortable working on-site in Kuala Lumpur