Insight Genesis - IGAi Hiring! Full Time Administrative Secretary in - Ricebowl

Company Description Insight Genesis - IGAi is an AI-driven company that uses advanced predictive algorithms to understand human behavior and improve data collection strategies. The organization focuses on delivering personalized, actionable insights across finance, career, education, and health, addressing the challenges faced by individuals in fragmented and unbanked markets. By unifying financial services, human resources, education guidance, and health and wellness insights within a single platform, Insight Genesis creates an integrated ecosystem for life-path decision-making. The company’s approach connects data, behavior, and predictive AI to move beyond generic advice and deliver context-aware recommendations tailored to each individual. Team members join a mission-oriented environment committed to expanding access to meaningful, data-informed guidance worldwide.

Role Description This is a full-time remote role for an Administrative Secretary at Insight Genesis - IGAi. The Administrative Secretary will manage daily administrative operations, including scheduling meetings, maintaining calendars, coordinating virtual appointments, and organizing digital files and records. Responsibilities include preparing and formatting documents, reports, and presentations, handling email and phone correspondence, and supporting internal communication across teams. The role also involves providing high-quality customer service to internal and external stakeholders, tracking administrative requests, and ensuring timely follow-up. The Administrative Secretary will collaborate closely with leadership and team members to support project coordination, maintain confidential information, and streamline workflows in a virtual work environment.

Qualifications

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• Strong clerical and administrative skills, including document preparation, data entry, record keeping, and general office support.
• Experience providing administrative assistance, such as managing calendars, coordinating meetings, and supporting day-to-day operational tasks.
• Excellent communication skills, with the ability to write clear emails, draft professional documents, and interact effectively with diverse stakeholders.
• Proficiency in scheduling and coordination, including managing virtual meetings across time zones and organizing recurring appointments.
• Customer service orientation, with the ability to respond promptly, professionally, and empathetically to inquiries and requests.
• Comfort with remote work tools (e.g., video conferencing, shared drives, project management platforms) and strong digital literacy.
• High level of organization, attention to detail, and ability to prioritize tasks in a fast-paced, evolving environment.
• Ability to handle confidential information with discretion and maintain professionalism in all interactions.
• Previous experience in an administrative or secretarial role; experience in tech, AI, or mission-driven organizations is a plus.
• Secondary education completion required; additional training or coursework in administration, business, or related fields is beneficial.