- Singapore
HR FACTORS PERSONNEL PTE. LTD. Hiring! Full Time ADMINISTRATIVE EXECUTIVE (CONTRACT-EAST) in , Earn up to SGD 5,000 - Ricebowl
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Job Description
Responsibilities
Job Summary
You will manage visitor reception, coordinate travel and office supplies for the R&D team, support company events, maintain office equipment, and assist with documentation and reporting to ensure smooth office operations.
Responsibilities
To manage phone calls, emails and correspondence, host visitors in service areas
Order and manage MRO supplies including stationery, pantry items, and office equipment, conducting regular stock takes
Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotels, and car rentals
Track and replenish stocks of office supplies, refreshments, and facility items to maintain adequate inventory
Operate and maintain office machines such as printers and copiers to ensure functionality
Participate in planning and organizing company events as a member of the organizing committee
Ensure compliance with company policies, rules, and regulations within the office area
Facilitate the structuring and standardization of company reports, meetings, and records
Perform additional tasks or projects assigned by material management to support office functions
Preferred competencies and qualifications
Experience with purchasing processes including quotations and pricing
Familiarity with vendor/supplier qualification and onboarding processes
Proficiency in SAP for purchase requisition creation, changes, deletions, release strategies, approval workflows, and vendor invoice processing
Experience with SAP, Ariba, and Microsoft Form applications is advantageous
Meticulous work approach and ability to work independently
Required competencies and certifications
Minimum of 5 years relevant experience in office administration or supply chain functions
You will manage visitor reception, coordinate travel and office supplies for the R&D team, support company events, maintain office equipment, and assist with documentation and reporting to ensure smooth office operations.
Responsibilities
To manage phone calls, emails and correspondence, host visitors in service areas
Order and manage MRO supplies including stationery, pantry items, and office equipment, conducting regular stock takes
Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotels, and car rentals
Track and replenish stocks of office supplies, refreshments, and facility items to maintain adequate inventory
Operate and maintain office machines such as printers and copiers to ensure functionality
Participate in planning and organizing company events as a member of the organizing committee
Ensure compliance with company policies, rules, and regulations within the office area
Facilitate the structuring and standardization of company reports, meetings, and records
Perform additional tasks or projects assigned by material management to support office functions
Preferred competencies and qualifications
Experience with purchasing processes including quotations and pricing
Familiarity with vendor/supplier qualification and onboarding processes
Proficiency in SAP for purchase requisition creation, changes, deletions, release strategies, approval workflows, and vendor invoice processing
Experience with SAP, Ariba, and Microsoft Form applications is advantageous
Meticulous work approach and ability to work independently
Required competencies and certifications
Minimum of 5 years relevant experience in office administration or supply chain functions
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