Rurutiki Hiring! Full Time Executive Assistant to Executive Director in Selangor - Ricebowl

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director, who oversees Rurutiki’s Shared Services team (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This is a high-trust role that requires exceptional coordination skills, business acumen, and the ability to engage with senior leaders and cross-functional teams confidently.

Job Description

• Act as the first point of contact and liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.
• Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.
• Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.
• Manage internal calendars, workflows, and cross-functional timelines with agility and precision.
• Prepare professional-grade PowerPoint decks for leadership meetings, company town halls, and partner briefings.
• Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.
• Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.
• Draft internal communication, reports, and executive memos with clarity and professionalism.
• Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.
• Create templates, SOPs, or systems to streamline recurring workflows and reporting.

Job Responsibilities

• Bachelor's Degree in Business Administration, Communications, or a related field.
• 3–5 years of experience supporting senior leadership
• Proficiency in Microsoft PowerPoint and Excel (pivot tables, charts, VLOOKUP, etc.).
• Strong interpersonal and communication skills to work effectively with senior leaders.
• Ability to adapt quickly and manage multiple priorities in a fast-paced environment.
• Strong PowerPoint and Excel proficiency (pivot tables, charts, data summaries).
• Excellent time management & organizational skills with ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High degree of confidentiality, professionalism, and discretion.

Work Location: In person