Cantilever Hiring! Full Time Document Control Officer in WP Kuala Lumpur - Ricebowl

About the role

This role involves managing incoming and outgoing correspondence, ensuring proper document handling, formatting, and filing procedures are followed across all departments and sites.

Key responsibilities

• Register all incoming and outgoing correspondence into Summary of Incoming & Outgoing Correspondence as per procedure on the server

• Circulate documents and follow up on the circulation process on a daily basis

• Ensure proper formatting of outgoing correspondence, site memos, internal memos and inter-office memos as per procedure across all departments and the site

• Ensure delivery of documents to the receiving party by courier or by hand

• Ensure all acknowledgement slips of documents sent out by the courier company are returned

• Scan all documents received from external parties, record these accordingly and save them onto the server

• Cross check the Summary of Incoming & Outgoing Correspondence between HQ and Site and tally every fortnightly by the 18th and 3rd of each month

• File all correspondence in the appropriate files in accordance with the Filing Code

About you

• Minimum Certificate / Diploma in Document Management or relevant field

• Fresh Graduates / Minimum 1 year of relevant working environment and field experience in project management

• Possess good knowledge in data organization and management process

• Able to work independently handling technical documents with minimum supervision

• Systematic, proficient typing and editing skills, ability to work independently and work as a team

• Computer literate with IT skills in Microsoft Office including Outlook, Excel, Words and PowerPoint

• Good command in both written and spoken language i.e Bahasa Malaysia and English