The Otomotif College Hiring! Full Time ACADEMIC SECRETARY in Selangor, Earn up to MYR 3,500 - Ricebowl

JOB SUMMARY:-

The Academic Secretary will provide administrative and coordination support to the Training Department, ensuring smooth communication between trainers, lecturers and the Training Director. The role involves maintaining academic records, monitoring daily KPI updates, coordinating academic documentation and assisting with examination-related activities.

JOB DESCRIPTION:-

• Provide administrative and coordination support to the Training Department and ensure smooth day-to-day academic operations.
• Liaise and coordinate with trainers and lecturers on academic, training and examination-related matters.
• Monitor and update daily KPI records, ensuring all information is accurate and up to date.
• Prepare, compile and maintain academic documents, records and reports.
• Prepare and submit Minutes of Meeting (MOM) reports and follow up on action items where required.
• Coordinate, organise and maintain IMI files and related documentation, including supporting IMI inspection activities.
• Assist in preparing examination schedules, examination papers and examination-related documentation.
• Assist in compiling and analysing examination results.
• Support examination arrangements, including invigilation when required.
• Follow up on ad-hoc tasks and assignments given by the Training Director.
• Perform other academic and administrative duties as assigned by the Training Director.

QUALIFICATION / REQUIREMENT:-

• Diploma or Degree in Business Administration, Education, Office Management, or a related field.
• Minimum 1–2 years of administrative or academic support experience preferred.
• Strong organisational and coordination skills.
• Good communication and interpersonal skills.
• Good command of English, both written and spoken.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Detail-oriented with good documentation and record-keeping skills.
• Able to manage multiple tasks, meet deadlines and work independently.
• Proactive, responsible and willing to take on ad-hoc responsibilities.
• Experience in an education, training or academic environment will be an added advantage.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• What is your expected salary?
• Can you please let us know your availability to start if you are offered the position?

Work Location: In person